Administrative Assistant, Faculty of Business
1 week ago
**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design. With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.
**DUTIES AND RESPONSIBILITIES**:
This primary function of this position is to provide secretarial support for the Faculty of Business and the Executive Dean, Associate Deans and Manager. The incumbent also provides Student Success support as needed.
- Assists the Administrative Coordinator and Student Advisors as needed.
- Arranges, attends, and records meeting minutes for a variety of meetings, including attending program advisory committee meetings.
- Assist with the planning and execution events for the Faculty of Business, such as the Business Conference, Chamber of Commerce/Board of Trade events, faculty field trips, DCMC/DCSC/OCMC and other conferences and events as needed
- Organizes academic alert meetings and maintains the academic alert database and credit transfer requests.
- Tracking and updating the Faculty of Business Academic Plan.
- Inputs and obtains various student and other data reports and purchase requisitions in Banner system including reconciling credit card statements in FAST.
- Orders office and classroom supplies as needed.
- Inputs information to EPAF for contract faculty and organizes delivery of contracts. Assists with onboarding requirements for new employees, i.e. network access, Banner IDs, textbooks, keys etc.
- Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.
- Assisting with Open Houses, Program Information Nights and other events (may occasionally require weekend and/or evening work).
- Other duties as assigned.
**QUALIFICATIONS**:
- A minimum of a two-year diploma in Office Administration or related education/experience.
- A minimum of three (3) years work experience in an academic office environment or combined relevant office experience. Knowledge of post-secondary programs and policies is essential.
- Proficiency and background in the use of Banner, FAST and EPAF experience would be an asset.
- Proven experience in meeting management - scheduling, agenda creation, minute taking and post meeting follow up.
- Experienced in planning, supporting and executing events.
- Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint.
- Excellent organizational, analytical and time management skills.
- Excellent written, verbal communication skills.
- Ability to work independently as well as working effectively in a team.
Required Skills
Starting Rate: $26.47; Four Year Rate: $30.69
Required Experience
Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm).
Reporting To: Manager, Faculty of Business
-
Administrative Assistant
5 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Faculty Services Assistant
7 days ago
Oshawa, Canada Ontario Tech University Full time**Faculty Services Assistant - Limited Term** **Tracking Code: req1297** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Limited Term 19 Months **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 $55,534 **Posting Date**:September 3, 2024 **Closing...
-
Executive Dean, Faculty of Business
5 days ago
Oshawa, Canada Durham College Full timeAbout Durham College: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the...
-
Administrative Assistant
3 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the...
-
Administrative Assistant
3 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Administrative Assistant
7 days ago
Oshawa, Canada Ontario Tech University Full time**Administrative Assistant - Limited Term** **Tracking Code: req1371** **Faculty/Department**: Faculty of Engineering and Applied Science **Number of Positions**:1 **Appointment Type**: Limited Term 12 Months **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $51,251 **Posting Date**:October 28, 2024 **Closing...
-
Associate Dean
2 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Oshawa, Canada Durham College Full time**The Associate Dean will be responsible for**: - Supervising, mentoring, and providing orientation to all faculty, as well as leading the recruitment and selection processes for vacancies; - Managing the Faculty’s student academic advisement function; - Developing strong relationships with industry leaders, government, employers, secondary school boards,...
-
Oshawa, Canada Durham College Full time**The Associate Dean will be responsible for**: - Supervising, mentoring, and providing orientation to all faculty, as well as leading the recruitment and selection processes for vacancies; - Managing the Faculty’s student academic advisement function; - Developing strong relationships with industry leaders, government, employers, secondary school boards,...
-
Associate Dean, Faculty of Health Sciences
3 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Administrative Coordinator
5 days ago
Oshawa, Canada Durham College Full timeAbout Durham College Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the...
-
Administrative Assistant
6 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Administrative Assistant
5 days ago
Oshawa, Canada Ontario Tech University Full time**Administrative Assistant** **Tracking Code**:req1415 **Faculty/Department**: Office of the Provost **Number of Positions**:1 **Appointment Type**: Full-Time Continuing, **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Annual Hiring Salary, $53,231, with annual step progression in accordance with the Salary Grid. **Posting...
-
Student Advisor
5 days ago
Oshawa, Canada Durham College Full time**DUTIES AND RESPONSIBILITIES**: This position supports student success by providing academic and program guidance for current, potential, and at-risk students, referring students to appropriate college resources, and recommending alternate learning strategies, as well as having the responsibility for the placement of students enrolled in programs within the...
-
Full-time Faculty- Marketing
5 days ago
Oshawa, Canada Durham College Full timeAbout Durham College Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the...
-
Graduate Program Assistant
3 days ago
Oshawa, Canada Ontario Tech University Full time**Graduate Program Assistant - Limited Term** **Tracking Code: req1372** **Faculty/Department**: Faculty of Business and Information Technology **Number of Positions**:1 **Appointment Type**: Limited Term **Hours of Work**: 35 hours per week **Salary Range**:Level 6 - Starting Salary, Step 1 **Posting Date**:October 31, 2024 **Closing Date**:...
-
Part Time Professor
5 days ago
Oshawa, Canada Durham College Full time**About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...
-
Executive Dean, Faculty of Media, Art
5 days ago
Oshawa, Canada Durham College Full time**The Executive Dean will**: - Hold a Master’s degree, with a Ph.D. being an asset, in a relevant academic discipline with a background as a practicing artist, designer, scholar and/or experience in and knowledge of a creative arts or cultural sector environment; - Have a minimum of seven years of significant leadership experience in an academic setting...
