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Administrative Assistant, Faculty of Business

7 months ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design. With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

**DUTIES AND RESPONSIBILITIES**:
This primary function of this position is to provide secretarial support for the Faculty of Business and the Executive Dean, Associate Deans and Manager. The incumbent also provides Student Success support as needed.
- Assists the Administrative Coordinator and Student Advisors as needed.
- Arranges, attends, and records meeting minutes for a variety of meetings, including attending program advisory committee meetings.
- Assist with the planning and execution events for the Faculty of Business, such as the Business Conference, Chamber of Commerce/Board of Trade events, faculty field trips, DCMC/DCSC/OCMC and other conferences and events as needed
- Organizes academic alert meetings and maintains the academic alert database and credit transfer requests.
- Tracking and updating the Faculty of Business Academic Plan.
- Inputs and obtains various student and other data reports and purchase requisitions in Banner system including reconciling credit card statements in FAST.
- Orders office and classroom supplies as needed.
- Inputs information to EPAF for contract faculty and organizes delivery of contracts. Assists with onboarding requirements for new employees, i.e. network access, Banner IDs, textbooks, keys etc.
- Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.
- Assisting with Open Houses, Program Information Nights and other events (may occasionally require weekend and/or evening work).
- Other duties as assigned.

**QUALIFICATIONS**:

- A minimum of a two-year diploma in Office Administration or related education/experience.
- A minimum of three (3) years work experience in an academic office environment or combined relevant office experience. Knowledge of post-secondary programs and policies is essential.
- Proficiency and background in the use of Banner, FAST and EPAF experience would be an asset.
- Proven experience in meeting management - scheduling, agenda creation, minute taking and post meeting follow up.
- Experienced in planning, supporting and executing events.
- Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint.
- Excellent organizational, analytical and time management skills.
- Excellent written, verbal communication skills.
- Ability to work independently as well as working effectively in a team.

Required Skills

Starting Rate: $26.47; Four Year Rate: $30.69

Required Experience

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm).

Reporting To: Manager, Faculty of Business