Regional His Program Coordinator

2 weeks ago

Kingston, Canada Kingston Health Sciences Centre Full time

**Title**:Regional HIS Program Coordinator

**Department**:Regional HIS - Lumeo

**Hours of Work**:Temporary
** **Full-time position (to November 2024)

**Salary**:Class 3 $28.22 - $33.86 per hour + benefits/pension

**Union**:Non-Union

**Location**: Virtual Environment (some regional travel required)

***:
**The six health-partners in the South East region recognize that to achieve person centered, effective care coordination across the system, enhance the ability to make best use of collective resources, achieve more system-like behavior, and have the agility to address future funding changes, a major, system-wide clinical transformation is needed. This clinical transformation will meet clinical information needs of both the health-partners and the region. A regional HIS would support a one person, one system, one experience vision identified by the partners’ clinical leadership. This project opportunity will enable the sharing of information seamlessly across the six health-partners, connecting the personal health information into a single cohesive story and reducing the variability of care provided.**

***

The Regional HIS Program Coordinator is responsible for a wide variety of executive-level administrative duties in support of the Regional HIS project under the direction of the HIS Regional Project Director or the assigned Program Lead. Duties include but are not limited to scheduling meetings, minute taking, coordinating events office management and document management.

**PRIMARY RESPONSIBILITES & DUTIES**:

- Organizes and maintains daily calendar/schedule for HIS Regional Project Director and Program Leads as required; schedules in-person and virtual meetings, ensuring that relevant information/documentation related to meeting discussion is brought forward in advance of scheduled meeting
- Provides administrative support to project governance committees, including the coordination of agenda items and supporting documentation, preparation of meeting packages (notices, agendas, minutes)
- Support project planning and implementation activities
- Prepares/edits memos, briefing notes, presentations, minutes, and other correspondence in support of project activities
- Assists in the coordination and execution of events organized through Program Leadership
- _NOTE: The above duties are representative but are not to be construed as all-inclusive._

**QUALIFICATIONS**:

- Two-year (minimum) post-secondary education in Office Administration or related field or equivalent combination of education, training, and experience
- Minimum five years of experience in a related field, supporting an executive office, including three years of experience dealing with committees, minute taking, agenda preparation, and coordination of meetings
- Excellent analytical, problem-solving and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills
- Demonstrated proficiency in minute taking
- A team player with a track record for meeting deadlines
- Willingness and ability to regularly travel to locations within the region as required
- A results-oriented focus is essential, as is the ability to work in a fast-paced changing environment and effectively manage multiple deliverables simultaneously
- People and team oriented with a strong ability to establish an excellent level of confidence, credibility and cooperation with internal and external stakeholders
- Ability to communicate well, both verbally and written, is essential
- Ability to present information clearly and effectively
- Satisfactory criminal reference check with vulnerable sector search

**PHYSICAL REQUIREMENTS**:
The applicant must be able to meet the physical demands of this position
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully pa_

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