Medical Secretary

1 week ago

Windsor, Canada Windsor Essex Community Health Centre Full time

**Position Title**:MEDICAL SECRETARY

**Company/Program**:Windsor Essex Community Health Centre - Street Health

**Classification**:Permanent, Full Time (35 hours/week)

**Date Posted**:June 26, 2024

**CORE RESPONSIBILITIES OF THE POSITION**

This position will support the mission, vision and values of the Windsor Essex Community Health Centre. This position will support safety, quality care of clients/patients. As a key member of the weCHC, the Medical Secretary will:

- Perform reception and administrative duties, including greeting clients in person and on the phone, coordinating meetings and taking meeting minutes for program huddles and site meetings, and daily tasks such as photocopying, faxing and scanning documents into the Electronic Medical Record (EMR).
- Schedule clients for a multi-disciplinary team of allied health and healthcare professionals, specific programs and/or services of weCHC.
- Ensure accurate tracking and logging of all client interventions, hours and appropriate reporting requirements as identified by weCHC policies and procedures and the Ministry of Health (MOH)
- Provide referral information for internal and/or external programs and services to support the “circle of care” for clients.
- Implement document management and distribution systems and maintain inventory of necessary forms and supplies.
- Maintain petty cash, as required.
- Initiate crisis response procedures when necessary.
- Assist program staff with administrative needs.
- Perform other duties that support the mission and vision of the organization and/or as assigned based on position responsibilities and/or site requirements.

**SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED**
- Minimum 2-5 years recent experience in a healthcare setting
- Experience with reception responsibilities using a multi-line phone system and EMR
- Exceptional customer service skills are required to work with an inter-professional team of professionals, internal and external clients, community partners and resources
- Strong communication and excellent interpersonal skills, combined with good time management, analytical, problem solving, organizational and administrative skills
- Ability to work a flexible schedule of hours
- Bilingual (English/French) language skills an asset
- Current and valid class “G” Ontario driver’s license with reliable transportation to support travel throughout Windsor-Essex county and the province as required.

**EDUCATION AND CERTIFICATE REQUIREMENTS**
- Medical Secretary / Medical Office Administration Diploma from a recognized institution
- Completion of a Police Clearance or Vulnerable Sector Check prior to commencing employment.

**CLOSING DATE**

**Job Types**: Full-time, Permanent

Pay: $23.99-$28.91 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have a Medical Secretary/Medical Office Administration diploma?
- Do you live in the Windsor area or are able to commute to Windsor?

**Experience**:

- Medical Secretary: 2 years (preferred)

Work Location: In person

Application deadline: 2024-07-02
Expected start date: 2024-08-12

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