Office Administrator, Labour Relations

7 months ago

Vancouver, Canada VineHR Ltd. Full time

PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This multi-faceted role manages the general flow of the office, organizes and supports in-person and virtual events, and streamlines communication and administrative processes. This exciting full-time position will provide you with:

- Theopportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.
- A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan.
- An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting.

**About the Post-Secondary Employers’ Association (PSEA)**

PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services.

**The Opportunity**

Reporting to the Executive Director, Legal & Sector Services, the **Office Administrator, Labour Relations & Legal Services **provides senior administrative support and coordination to PSEA’s labour relations and legal teams and leads administrative projects. While the role is varied, some of the key areas you will support areas follows:

- Oversight and maintenance of the organization’s records management system and administrative processes;
- Coordination and support for PSEA’s learning and development programs, including handling registration and logistics.
- Coordination and proofreading publication-ready meeting minutes, correspondence, bulletins, manuals, training materials, and presentations.
- Maintenance of legal files and records, including updating a key database.
- Written and verbal communications with stakeholders (both internal and external) on behalf of the leadership team.
- Travel arrangements, event planning, virtual and in person meetings, AGM logistics, and other general office and team support.
- An Office Administration diploma from an accredited institution coupled with a minimum of 5 years of progressive administrative experience.
- Demonstrated experience in records management and communications, including document review, editing, proofreading and filing.
- Demonstrated experience in organizing and supporting events, including event registration and logistics.
- Advanced knowledge of Microsoft Office Suite and video conferencing software, with the ability to quickly learn, understand and train others on new software and technologies.
- Prior experience with an online content tool or learning management system is an asset.
- Experience with process improvement and creating efficiencies would be helpful in this role.
- Excellent interpersonal skills, adaptive mindset, and an ability to work with a wide range of individuals both internally and externally.

**How to apply**

We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $63,000.00-$79,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

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