Assistant Registrar, Admissions

4 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Assistant Registrar, Admissions reports to the Associate Registrar, Admissions. They are accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and newly admitted students. They are a key liaison with campus partners and contribute to the general operation of the Registrar’s Office as a member of the management team. They are familiar with key portfolios overseen by the management team and are the primary back-up to the Assistant Registrar, Admissions Operations, and the Associate Registrar, Admissions.

**Responsibilities**:
Formulation, implementation and review of admissions policies.
- The Assistant Registrar contributes to the policy formulation process which entails close co-operation and consultation with the University and Affiliated and Federated Institutions of Waterloo, Faculty, Associate Deans, Admissions Committees, Undergraduate Affairs Committees and with the Associate Registrar, Admissions. The Assistant Registrar is responsible for interpreting policy to faculty and staff within the University and the Affiliated and Federated Institutions of Waterloo, and for ensuring that staff are able to provide accurate and thorough information to members of the public, prospective students, representatives of secondary schools and other institutions. With regard to implementation, the Assistant Registrar is responsible for the planning, analysis, scheduling and direction of admissions policies amongst the Admission Officers and faculty representatives - ensuring Faculty and University goals are achieved. The Assistant Registrar has in-depth knowledge of admissions policy related to all Waterloo undergraduate programs; allowing for efficiency and consistency of approach across all areas. They Chair the bi-weekly Admission Officer, and Admissions team meetings in the absence of the Associate Registrar, Admissions.

Development, Implementation and decision making of applicant decisions

System design strategies and guidance
- Applicant and Student records are the basis for much institutional planning data for University management as well as for external use, including University operating grant claims. The Assistant Registrar provides detailed input to the design, testing and implementation of systems and systems functionality that support admissions processes. This includes ensuring the accuracy and integrity of basic data for admissions decision making.

Guidance, training and support
- The Assistant Registrar provides support and direction to applicants and parents. This role is supplementary or complementary to that provided by the admissions team, faculty and departmental officers in assisting applicants with the complexities of the academic admissions process. They often handle difficult cases that reach a point of escalation. The Assistant Registrar is the Associate Registrar’s delegate on Faculty Admissions and may Chair standing committees.
- The Assistant Registrar is responsible for hiring, developing and evaluating staff who report directly to them
- Manages the performance of a large team and is responsible for ensuring each pod has the support and guidance necessary for success
- Supports the development of core competencies for progression through the career pathway

Senior Management
- Participates, as part of the management team in the formulation, interpretation and implementation of policies affecting the Registrar’s Office in evaluation and planning for staff, input on strategic enrolment, and overall planning of Registrar’s Office activities
- Participates in a number of other activities for which the Office is responsible including convocation, final examinations and assignments
- Participates as a member of sub-committees of Senate Undergraduate Council and is asked to represent the Registrar’s Office on strategic-level committees (e.g. Faculty councils, and Enrolment Management)
- Acts as Associate Registrar, Admissions designate during their absence

Qualifications:

- University degree or post-secondary education and equivalent experience
- 5 years of progressively responsible experience, including staff performance management and development, demonstrating strong managerial and leadership acumen and skills dealing with diverse teams and situations
- Strategic-planning proficiency, with evidence of critical-thinking and analytical skills to enable the assessment of opportunities and contributions to change management
- Excellent relationship management skills to manage both sensitive and complex relationships with a variety of partners
- Ability to think on the spot, improvise, solve problems, and make effective decisions independently in a fast-paced, challenging environment
- Clear understanding of domestic and international prospective student audiences, as well as the intersection of equity, diversity, and inclusion principles for our applicants
- Strong project manag

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