Executive Administrative Assistant
3 weeks ago
Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of over nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.
We hire great people for great jobs. We are looking for an **Executive Administrative Assistant** to provide support to our **VP, Integrated Commercial Services & CFO as well as the VP, Strategic Capital Investments & Facilities**. We need your help to expand the ability to deliver prompt and professional service. Your effective communication skills will assist you when connecting with external and internal clients as the primary point of contact for inquiries.
**Position Highlights**:
Bring your resourcefulness and effective organization skills to a role where you can really make a difference As an **Executive Administrative Assistant** you will provide support working in a team environment and where required work direction to the Executive Management Committee.
**Your specific duties will include**:
- Providing confidential administrative support to the Vice Presidents
- Developing and implementing processes, procedures and supports required; identifying issues and developing recommendations for administrative processes
- Drafting correspondence for signature by Vice Presidents, or replying directly to inquiries on administrative or routine issues.
- Creating presentation material for review by Vice Presidents
- Assessing priorities and committing Vice Presidents for attendance at meetings and other venues.
- Preparing meeting agendas, minutes and maintaining follow-up on action and bringing forward items. Attending meetings as required. Arranging meetings and venues
- Reviewing, processing and monitoring expenditures and operating budgets. Summarizing information and preparing status reports
We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.
You will take a meticulous, hands-on approach to deliver high quality and precise work. A focused approach is needed, to complete routine day to day tasks, and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.
**Qualifications**:
- Graduation from a recognized administrative or secretarial program
- 5 to 7 years' recent related experience in a large complex business environment or health care environment.
**_ An equivalent combination of education, training and experience is acceptable._**
This temporary, full-time position is available until August 2024 or return of incumbent that is based at our Central City offices in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other amenities.
**Valued Benefits**:
A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.
- Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring & Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner._
Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Provides confidential administrative support to one or more Vice President(s). Provides an administrative link between the Vice President(s) between Fraser Health and the public.
Provides a full range of administrative support through the preparation of documents and presentation materials. Screens and responds to inquiries and correspondence on behalf of the Vice President(s). Ascertains priorities and arranges and commits time for meetings and other events
Works within a team environment providing support and, where required, work direction to others.
**Responsibilities**:
- Provides confidential administrative support to the Vice President(s) ensuring discretion and confidentiality maintained.
- Coordinates administrative support through participation on the support team and by providing work direction as required.
- Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes.
- Drafts correspondence for signature by Vice President, or replies directly to inquiries on admin
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