Construction Administrator

5 months ago

Concord, Canada Countrywide Homes Full time

**Construction Administrator/Coordinator Job description**

Condor Properties is a privately owned real estate development company based in Vaughan, Ontario, affiliated with the Con-Drain Group of Companies. Condor’s principals have over 40 years of experience in land development. Our core assets consist of high-quality industrial, office, medical and retail properties comprising over 6.7 million square feet, all strategically located throughout the GTA and surrounding areas.

**Responsibilities**:

- Construction Project Co-ordination: Arrange all start-up project documentation, prepare subcontracts, POs, change orders, site instructions, certificates of substantial completion and/or publication and assist with proposals, tenders, and contract management.
- Receive incoming correspondence and manage outgoing communication as well as diarize required actions and sure dates to ensure timeliness of responses.
- Assist Director of Construction in supporting all project participants, including Planning, Leasing, and Property Management members of our team within the organization
- Calendar Management: Proactively manage, analyze, and predict the needs of the Director to ensure they are prepared and organized for all meetings.
- Prepare meeting minutes and manage requests for information.
- Review documents, reports and correspondence prepared for senior management sign-off, with specific attention to format, content, grammar, spelling and editing as necessary.
- Receive invoices, subcontracts, purchase orders, change orders and any other financial documents, which are to be collated, distributed, and processed as required digitally or hard copy.
- Facilitate strong working relationships with internal (PMs, managers, and executives) and external parties including clients, consultants, contractors, suppliers, utilities, inspectors, and any other related party.
- Help with start-up project documentation, including Ministry of Labour forms, insurance, permanent utilities, and underground utility stake-outs.
- Maintain construction inventory log & manage tools, equipment and surplus materials assigned to Site Personnel.

**Qualifications**:

- Minimum 1-3 years' administrative experience is preferred.
- Post-Secondary Degree or Diploma in Business or a relevant discipline (ex. Urban Planning, Construction, Development, Property Management, Real Estate, Civil Engineering, Architecture Planning, etc) is preferred.
- Experience in a related role in the construction industry is an asset.
- Experience with Yardi or other real estate software systems is an asset.
- Knowledge of building codes and recognizing architectural designs is an asset.
- Highly organized with the ability to prioritize and manage multiple tasks with attention to detail.
- Ability to work in a team environment keeping others informed and anticipating their needs.
- Capable of working independently, with mínimal direction, to complete routine tasks.
- Advanced written/verbal communication and diplomacy skills.
- Ability to organize information & develop cohesive, professional reports and presentations.
- Proficient with Microsoft Office (Outlook, Word, Excel, Power Point).
- Willing to occasionally work flexible hours to meet challenging and changing deadlines.

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Concord, ON L4K 5Y4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (preferred)
- Construction management software: 1 year (preferred)

Work Location: In person

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