Secretary, Perinatal Programs
2 weeks ago
Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
Effective October 26, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
**Position Highlights**
We are currently looking to fill exciting
**_Relief full time Secretary, Perinatal Programs _**to join our
**_ Perintal Clinic at Royal Columbian Hospital_**. This position is available until June 12, 2023 or return of incumbent.
**Valued Benefits**
A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.
**Curious to learn what it’s like to work here?**
**Connect with us**
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Detailed Overview: Under the general supervision of the Director, Maternal-Fetal Medicine and Patient Care Manager, Perinatal Programs, provides secretarial, administrative support and receptionist duties to Maternal-Fetal Medicine and Perinatal Programs. Responsibilities:
- Performs secretarial duties such as drafting routine correspondence, screening, prioritizing and distributing incoming mail; schedules appointments and arranges meetings; consolidates and prepares agendas; makes travel arrangements; maintains Department files.
- Compiles, summarizes and maintains departmental records and statistical data bases related to Maternal-Fetal Medicine and Perinatal activities; develops and produces computer software related reports and forwards to appropriate party for review.
- Compiles rosters and schedules for educational rounds for the department; prepares educational material such as slides, transparencies, graphs, charts, posters and spreadsheets; oversees the registration process for educational activities for the department which includes receiving, recording and confirming course participants; tabulates data from education related forms such as attendance records, evaluation forms and competency tests.
- Performs reception duties such as responding to telephone inquiries and/or referring to appropriate area, taking and relaying messages and receiving and directing patients and visitors.
- Coordinates and books patient appointments for perinatologist, medical genetics, ultrasounds and special procedures.
- Attends meetings such as Perinatal Mortality and Morbidity rounds, departmental and strategic planning; records minutes, prepares agendas, minutes and documents arising out of these meetings for distribution and follow-up as necessary.
- Arranges room booking, catering and audiovisual equipment as required; maintains timekeeping records for the department; completes and submits time sheets to payroll.
- Develops and maintains the departmental web site by inputting changes; performs electronic reference and Internet searches.
- Monitors stationery and supply levels; prepares stores and purchase requisitions as required.
- Performs other related duties as assigned.
Qualifications:
**Education and Experience**
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years' recent, related experience or an equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to keyboard 45 w.p.m.
- Ability to organize work.
- Ability to deal with others effectively.
- Ability to communicate effectively, both verbally and in writing.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
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