Executive Assistant

2 weeks ago

Ottawa, Canada Minding Your Business Full time

**EXECUTIVE ASSISTANT**

Our small, customer-focused entrepreneurial firm with a stellar track record for meeting client needs is searching for an Executive Assistant to join our team on a full or part-time basis. The nature of the work is extremely deadline driven and we need someone with outstanding organizational skills with the ability to self-manage, own their own work, be a proactive problem solver with the ability to handle multiple tasks simultaneously while maintaining a positive attitude.

General Duties Include:

- Project Management and Coordination
- MS Word Document Formatting
- Calendar Management
- Contact Management
- Correspondence and Forms
- Online (or by phone) Research, Purchases or other Forms
- Document Management
- Digital Filing and Organizing
- Errands
- Event Planning
- Travel Coordination
- Specific Duties Include:_
- Initiate Client Opportunity Intake
- Assist in the creation of proposal document templates
- Manage Bid Intake and Distribution of Amendments
- Maintain the Proposal Tracking Sheet
- Manage ongoing deadlines using varying processes
- Manage tasks; planned or otherwise
- Manage company projects using online time-tracker
- Prepare and maintain weekly team meeting and administrative meeting agendas and action items
- Assist with developing and maintaining of company processes (SOP’s)
- Liaise with clients, maintaining a professional presence on behalf of the company and ensuring excellent customer service at all times
- Assisting with day-to-day administrative duties as required including maintaining client records, tracking proposal results, performing research and other tasks that may be required
- Support company president with the management of home and family administrative tasks
- Essential Qualifications:_
- Post-secondary education or equivalent experience
- Minimum 3-5 years of professional experience in an administrative capacity
- Excellent verbal communication skills
- Exceptional writing, editing and proofreading skills
- Ability to manage confidential information with discretion
- Advanced Knowledge of Microsoft 365 Apps (e.g. Word, Excel, PowerPoint, Teams, Outlook)
- Exceptional attention to detail, accuracy, and quality
- Independently work with a high level of initiative and the ability to manage projects with mínimal supervision under the pressure of meeting multiple deadlines
- Work from home without undue distractions; self motivated and results driven
- Ability to work in-office as needed
- Strong organizational and time management skills with proven ability to multi-task
- Flexibility in taking on new assignments and responsibilities as needed
- Entrepreneurial attitude; positive; even tempered and calm under pressure; high work ethic
- Willingness to learn, follow and improve upon established processes
- Excellent customer and client relationship skills
- Assets:_
- Demonstrated experience working with clients and/or project team members remotely
- Experience in copywriting and proof-reading
- Experience in Marketing, event planning, communications and social media
- Experience in Human Resources
- Experience working in, or a demonstrated understanding of the benefits and challenges associated with working in, a small, customer-focused, entrepreneurial-oriented organization
- Ability to communicate in French
- Hours:_
- Flexible (may be full or part-time - open to different arrangements to suit lifestyle)
- Remote Hybrid - Work mainly from home with flexible in-office hours

**Job Types**: Full-time, Part-time
Part-time hours: 30 per week

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Executive Administrative: 3 years (required)

Work Location: Hybrid remote in Ottawa, ON K1V 1P8

Application deadline: 2023-08-15
Expected start date: 2023-08-15

  • Executive Assistant

    3 days ago

    Ottawa, Canada Regional Group Full time

    **Executive Assistant** We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are...

  • Executive Assistant

    3 days ago

    Ottawa, Canada United Way Centraide Canada Full time

    **Job Profile** **Position**:Executive Assistant **Reports to**:Senior Manager, Governance and Operations **Language Requirement**: Bilingual Imperative (English and French) **Employment**:Permanent, Full time **Hiring Salary Range**:$55,000 - $65,000 **Location**:Ottawa, ON **Posting Date**:July 11, 2023 **Reply Deadline**:July 24,...

  • Executive Assistant

    3 days ago

    Ottawa, Canada Regional Group Full time

    We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation...

  • Executive Assistant to The Executive Secretary

    4 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Executive Assistant

    3 days ago

    Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

    Job Title: Executive Assistant Status: Regular Full Time Benefits: Group health and dental, HOOPP pension plan Who are we? Pinecrest-Queensway Community Health Centre (PQCHC) is a community benefit organization providing comprehensive primary healthcare and innovative community programming through our multiple service locations in Western Ottawa and...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant Permanent, full-time position **ABOUT US**: The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support...

  • Executive Assistant

    1 week ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    6 days ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    14 hours ago

    Ottawa, Canada CATSA ACSTA Full time

    Summary of responsibilities: Reporting to the Vice-President, Corporate Affairs and Chief Financial Officer the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to...

  • Executive Assistant

    1 week ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Westboro MIC Full time

    **Executive Assistant** This role will be responsible for providing comprehensive support to the President and to the CEO, administering the company’s office requirements, and playing an integral role in the coordination of marketing, social media, and event management. This position requires someone experienced in administration assistance with a high...

  • Executive Assistant

    4 days ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Responsibilities**: The responsibilities of the Executive Assistant include, but are not limited to: - Managing apartment leasing and rental processes, including coordinating property viewings, communicating with potential tenants, and overseeing lease agreements. - Providing high-level administrative support to the leadership team - Assisting with...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Minto Group Full time

    **Executive Assistant** **Location: In office at 180 Kent Street, Ottawa Ontario** As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory. **Build your future at Minto!** Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Minto Group Full time

    **Executive Assistant** **Location: In office at 180 Kent Street, Ottawa Ontario** As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory. **Build your future at Minto!** Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one...

  • Executive Assistant

    4 weeks ago

    Ottawa, ON, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, Permanent Employee Referral Bonus: Eligible Requisition #: 10-101 The Opportunity: BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Carefor Health & Community Services Full time

    **The Opportunity - Executive Assistant** The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. The EA is often the first point of contact in coordinating meetings, following up on actions, preparing documents, presentations, and reports, and supporting committees of the...

  • Executive Assistant

    9 hours ago

    Ottawa, Canada Canadian Air Transport Security Authority Full time

    The Canadian Air Transport Security Authority (CATSA) has 1 (one) exciting indeterminate opportunity within the Corporate Services branch at the at the CATSA Headquarters. This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada H2 Analytics Full time

    **Who we are** H2 Analytics is a rapidly growing startup that services Canadian and allied defence, national security, and law enforcement teams. We design and implement tailored training and technological solutions to improve organisational readiness and operational effectiveness. Our team is composed of dedicated professionals who are laser-focused in...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Plug CPA Professional Corportation Full time

    **About the Company** Plug CPA (formerly known as CPA Plus) is a full-service, cloud accounting firm of specialists committed to providing a full suite of accounting solutions for forward thinking individuals and business owners. We cover everything from personal and small business tax planning to bookkeeping, payroll, consultation, tax preparation and...