Immigration Assistant
2 weeks ago
**Duties and Responsibilities**:
- Serve as the primary contact for client inquiries at all stages of the client relationship, providing status updates throughout the process;
- Communicate with clients to gather documentation or advise on necessary changes to previously submitted documents;
- Offer administrative support, including proofreading, revising, and preparing documentation as directed by Senior Immigration Consultants;
- Perform clerical and general office tasks such as photocopying, faxing, scheduling, calendar management, mailing, and scanning PDF documents;
- Assist with accounting and billing tasks, including reviewing pre-bills, making corrections or advising Accounting on corrections, and sending out final bills with cover letters;
- Check client ledgers to determine if any disbursements need to be billed;
- Diarize timelines and deadlines, including expiry dates and other key dates;
- Perform other administrative and business-related duties as assigned.
**Key Qualifications/Requirements**:
- Excellent written and verbal communication skills in English and Vietnamese;
- Familiarity with legal procedures and practices;
- Proficiency in Word, Outlook, Excel, and Adobe;
- Outstanding client service skills;
- Strong organizational skills for effective multitasking;
- Ability to work independently and take initiative;
- Writing skills for drafting and proofreading documents and correspondence;
- Detail-oriented to manage multiple files for different Senior Immigration Consultants;
- Knowledge of accounting software;
- Ability to work effectively as part of a team;
- Strong attention to detail and ability to follow instructions;
- Ability to problem solve.
- Salary to commensurate with experience.
**Experience**:
- Minimum of 2 years of experience.
**Education**:
- University Degree/College Diploma (preferred).
**Employee Benefits**:
- Extended health care coverage.
**Work Schedule**:
- 8-hour shifts, Monday to Friday.
**Work Location**:
- On-site
**Job Types**: Full-time, Permanent
Pay: $20.00-$23.00 per hour
**Benefits**:
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Bachelor's Degree (required)
**Experience**:
- legal assistant: 1 year (preferred)
Work Location: In person
Expected start date: 2024-06-03
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