P-23-019 - Analyst - Archives Management

2 weeks ago

Magog, Canada Eastern Township School Board Full time

**Details of the position**

Job title:
Analyste - Archives Management (REPLACEMENT)

School / Centre / Department:
ETSB Board Office

Location:
Magog, Quebec

Workload:
100% / 35 hours per week

Monday to Friday, 8:30 am to 4:30 pm

Salary:
$26.66 to $45.70 per hour

Supervisor:
Secretary General

**Nature of the work**

The job of analyst more specifically involves the analysis, development, coordination and control of systems, methods, processes and programs relating to the archives, among other things, to the organization and administrative operation, communication structures, processing of information by computer or otherwise and the efficient use of school service center resources.

**Description of tasks**
- assesses the needs relating mainly to archives of the school board, collects information from users and identifies potential sources of difficulty; they design, develop and recommend solutions to resolve the difficulties identified.
- coordinates and ensures the implementation of programs and their updating; he or she sees to the respect of deadlines and proposes the necessary corrective measures; he or she organizes and leads training and development sessions for the staff concerned, ensures their evaluation and follow-up.
- take part in updating the classification system; ensures, in accordance with the applicable laws, that the procedures for filing, loan, circulation, scanning, preserving and disposing of documents are drawn up.
- performs the analyzes necessary to meet the information needs of the community; he or she presents statistics and drafts documents or reports; he or she supervises the updating and operation of databases.
- plays an advisory role with the school workers concerned
- plans, coordinates, distributes and supervises the work done by the support staff in connection with the mandates and responsibilities of their sector of activity.
- participates, according to the policies defined and the procedures in effect, in the evaluation, selection, conservation and disposal of documents. They may scan documents. They maintain and revise the procedures for archiving and conservation in order to ensure that they are consistent with legal and regulatory requirements while responding to the needs of the school board.
- processes, in collaboration with the Secretary General, the Access to Information requests
- More specifically, the person will have the following tasks and responsibilities:
- Analyzes current practices, available data, issues and needs;
- Advise and support the supervisory staff on the distribution of tasks, methods and procedures for carrying out operations;
- Be able to develop existing solutions;
- Coordinate and ensure the implementation of programs and their updating;
- Write documents or reports;
- Supervise the updating and operation of databases;
- The selected person will be called upon to implement electronic document management and document management

**Desired profile**

A bachelor's degree in an appropriate specialty, notably:

- Archives
- Administration
- Library Science
- Information Science

**OTHER**
- Experience with document management software;
- Knowledge of relevant laws (Law on Archives, Law concerning the legal framework for information technology, Law on access to documents held by public bodies and on the protection of personal information, etc.)
- Bilingual (French, English), oral and written;
- Mastery of the Office suite;
- Competency in the use of integrated data management systems;
- Excellent customer service ability (high quality of service, patience, courtesy, communication);
- Demonstrate autonomy, organization, rigor, team spirit
- Be a member of the Association des archivistes du Québec would be an asset**.**

**Note**:
This position involves:

- Manipulation of boxes (approx. 10kg)
- Occasional travel within the school board

The main software used are: _Constellio, Jade, Charlemagne_ **and the Office Suites.

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