S-23-309 School Organization Technician Lvtc

1 month ago

Magog, Canada Eastern Townships School Board Full time

for the following position

**SCHOOL ORGANIZATION TECHNICIAN**

**Lennoxville Vocational Training Centre**
**Sherbrooke
**NATURE OF THE WORK**
The principal and customary work of an employee in this class of employment consists in preparing, in conjunction
with the administration, the school or centre timetable and other schedules, such as the exam schedule based on,
for the organization of administrative operations: student registration, declaration of student enrolment, exams,
preparation of report cards and certification of studies, and the summer course schedule.

**CHARACTERISTIC FUNCTIONS**
The employee in this class of employment prepares the school or centre timetables while taking into
account pertinent factors, such as course options, student course selection, fields of teaching, the basic
school regulation, available rooms, rules for the formation of groups, teaching periods and other
constraints, such as the location of rooms and availability of transportation; he or she submits the
timetables to the administration and makes the necessary modifications.

He or she collects the data required for student registration and course selection; he or she devises and
adapts a form for that purpose; ensures that the forms are returned once they are completed, makes the
approved corrections and compiles the statistics required for preparing a timetable
Using the appropriate software, he or she carries out analyses, extractions and specific operations as well
as prepares reports aimed at monitoring or complying with the procedure prescribed for matters, such as
management of student enrolment, preparation of report cards and certification of studies, financing,
accounting, budget, oversize classes, student permanent codes, student absences, substitution, school
transportation, failures and various lists or reports to be forwarded, in particular, to the_ Ministère_. He or
she updates student records.

He or she provides training and offers the required support in matters pertaining to the school organization
procedures and use of various software to those involved in these operations; if necessary, uses word
processing and Internet. He or she may be required to respond to information requests from fellow staff in
the school, the school board or parents. He or she may be required to train less experienced technicians
as well as coordinate the work of support staff in performing duties related to the implementation of
programs involving technical operations for which he or she is responsible.

If need be, he or she performs any other related duty.

S-23-309
2024-03-20

**Required qualifications**
- Diploma of college studies in a relevant field of study (Business Administration)
- Bilingual (both written and spoken)
- Excellent interpersonal/communication skills
- Excellent technological skills, including working with databases
- Strong Word, Excel and Outlook skills
- Proven ability to develop training materials, train employees and animate workshops
- Excellent analytical, organizational and planning skills
- Experience in working in collaborative, problem-solving teams

The selection process for this position may include an interview and an ability and skills test to validate
analytical, organizational and problem-solving skills.

SUPERVISOR: School Principal
SCHEDULE: 35 hours per week
STARTING DATE: As soon as possible
SALARY: $23.82 -$30.82

- __________
Human Resources Department

340, Saint-Jean-Bosco
Magog, QC J1X 1K9
FAX: (819) 868-3821

**_Equal opportunity for all_

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