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Executive Assistant

4 months ago

Moose Jaw, Canada JGL Full time

Are you a highly organized and enthusiastic individual who enjoys being at the heart of a team? We are looking for an Executive Assistant to join our team at the JGL head office, located 10 km west of Moose Jaw on the #1 Highway. In this role, you will play a key part in ensuring the smooth day-to-day operations while also coordinating the planning and execution of many aspects of key meetings and events.

**Key Responsibilities**
- scheduling for company executives, prioritizing tasks as necessary
- review and send communications on behalf of company executives
- and prepare for meetings, including gathering documents, logistics, and other requirements
- boardroom usage including calendar, usage, food and beverage requirements
- as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
- coordination including venues, hotels, flights, vendor agreements, attendee lists, etc
- management including scheduling, booking flights, hotels, venues, etc
- Greet and direct guests as they come in
- tasks including filing, witnessing, and preparing important documents
- management, including managing vendors and orders of various office and kitchen supplies
- daily operational tasks including mail, bank deposits, shipping and receiving of packages
- Fleet management including record keeping including mileage, current market value, etc
- a high degree of discretion and confidentiality

**With preference given to an individual that is**:

- Detail-oriented with the ability to prioritize and multitask
- Someone with exceptional attention to detail
- Energetic and eager to tackle new projects and ideas
- Someone who thrives in a fast-paced environment
- Someone with exceptional communication and interpersonal skills
- A team player capable of cultivating productive working relationships
- A resourceful person with a can-do attitude
- Able to learn quickly
- Able to handle sensitive information with discretion

**Qualifications**:

- Three to five years' prior experience in supporting a senior executive or team
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Exceptional writing, editing, and proofreading skills
- Familiarity with the Agriculture industry is a huge plus
- Excellent organization and time-management skills

There is a reason people come to work at JGL and build careers that last the test of time. We value our employees, and know our business thrives when you do. You will find that we are fully invested in your progress today and for the future. JGL offers a competitive salary and benefit package.

Only those granted interviews will be contacted. For more information about JGL