Operations Assistant

3 months ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Ivey Career Management department facilitates access to Ivey students and the alumni network to help our corporate partners fill vacancies within their organizations. Ivey Career Management helps connect students and employers in a meaningful way by providing them with access to Ivey students through various on-campus recruiting activities. The Corporate Relations Team at Ivey works closely with our recruiting partners to advise them on their campus recruiting strategies and developing their on-campus brand. The Operations team helps to support the Corporate Relations Managers and our corporate partners by managing the logistics of their on-campus recruiting activities.

**Responsibilities**:
The Operations Assistant role works closely with the Operations and Corporate Relations team to ensure a smooth and successful recruiting experience for all involved - both Ivey students and our corporate partners.

Key Responsibilities

Provide administrative support to the Operations team by:
1. Assisting with the management of on-campus recruiting logistics including parking passes, sourcing of logo’s, printing, etc.

2. Preparing for the following days recruiting events - including creating room signs, printing schedules, interview packages, etc.

3. Preparing signage and details for tv screens throughout the Ivey building

4. Helping to maintain Career Management databases

5. General assistance of the Operations team and other members of the Career Management team
- 6. Other duties/ad hoc projects as assigned.**Qualifications**:
**Education**:
- Must be a full time student at Western (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment

**Experience**:
- 1 year part time employment or volunteer experience

Skills, Abilities & Expertise:
- Demonstrated ability to work competently in a fast-paced environment
- Strong attention to and enthusiasm for detail
- Ability to operate in a diplomatic, confidential and sensitive manner with confidential information
- Flexible in tasks, willing to pitch in and contribute where needed
- Professional presence
- Strong interpersonal skills
- Strong technical/computer skills (ie, Microsoft Office - Word, Excel, Outlook)
- Independent worker able to multitask and manage changing priorities rapidly.
- Demonstrated effectiveness in working in a team environment
- Flexibility and ability to work various hours

**Why Western?**:
Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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