Administrative Assistant 2, Bc Centre for Disease

1 month ago

Vancouver, Canada PHSA Full time

**Administrative Assistant 2,**

**BC Centre for Disease Control,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple programs/departments including workload support and organization-wide activities, relevant human resource actions and subsequent projects and taking direction from other designated personnel as appropriate. The Administrative Assistant manages the day-to-day administrative operations and resolves day to day problems to ensure accurate and timely delivery of administrative service; analyzes, interprets and adapts guidelines; and works independently with mínimal direction to balance priorities and workflow. Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, and interacts with senior leaders, managers/directors and administrative support staff across the senior leaders portfolio and the organization to convey information and professionally represent the interests of the programs/departments/services and the senior leader(s) utilizing strong persuasion and communication abilities and the exchange of information. Attends and records senior management meetings, arranges travel and accommodation, coordinates meeting logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; processes confidential and sensitive documents; and drafts and evaluates operating procedures for the assigned areas.

**What you’ll do**
- Maintain a consistently updated and accurate appointment schedule for the senior leader and others as required. Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Coordinate administrative meeting logistics and makes catering, travel and accommodation arrangements. Attend and act as a recorder for confidential meetings such as senior management meetings and follows-up on action items and in-services as required.
- Respond to verbal and written communication and liaise internally and externally by screening requests and inquiries, making a determination on the importance/urgency of the request, providing a response and/or forwarding to the designated Leader or other senior staff for reply. Liaise with external organizations on behalf of the designated Leader to respond to and/or share information and ensure follow-up by relevant personnel on emergent issues. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
- Provide work direction and guidance to support staff as needed and checks the work of others to ensure administrative needs of the area are met. Participate in the development and maintenance of administrative and clinical policies and to ensure all staff are aware of and adhere to policies and procedures.
- Assist in budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts and analyzes and reports variances for multiple departments/programs. Complete purchase requisitions/online purchasing and forwards for processing and ensures invoices are authorized for payment and submitted for payment.
- Design and maintain filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the programs/departments using methods that can be easily accessible to assigned staff.
- Complete and submit eForms for designated Leaders; process timekeeping for assigned staff; and liaise with Finance, Payroll and Human Resources as necessary.

**What you bring**

Education, Training and Experience

Skills & Knowledge
- Demonstrated ability to communicate effectively both verbally and in writing including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature.
- Ability to be discreet when handling human resource requests, time-sheets and follow-up maintenance.
- Demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities.
- Ability to analyze and interpret

  • Associate Physician, Tb Services

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Associate Physician, TB Services BC Centre for Disease Control, TB Clinic Regular Full time Vancouver, BC General Information The BC Centre for Disease Control (BCCDC), Clinical Prevention Services, is seeking two (2) Associate Physicians to provide clinical and academic services at either or both the Vancouver Tuberculosis (TB) Clinic and/or the New...

  • Physician Medical Microbiologist

    1 month ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Physician Medical MicrobiologistBC Centre for Disease Control - Public Health LaboratoryFull-Time (1.0 FTE)Vancouver, BCReporting to the Medical Director of the BC Centre for Disease Control Public Health Laboratory (BCCDC PHL), the Medical Microbiologist carries out responsibilities related to the continuous quality improvement of client and population...

  • Physician Medical Microbiologist

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Physician Medical Microbiologist BC Centre for Disease Control - Public Health Laboratory Full-Time (1.0 FTE) Vancouver, BC Reporting to the Medical Director of the BC Centre for Disease Control Public Health Laboratory (BCCDC PHL), the Medical Microbiologist carries out responsibilities related to the continuous quality improvement of client and...

  • Public Health Physician, Clinical Prevention Services

    1 week ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Public Health Physician, Clinical Prevention ServicesBC Centre for Disease ControlLocum Full Time (2 years)Vancouver, BCThe Public Health Physician reports to the Medical Director, Clinical Prevention Services and is responsible and accountable for providing medical expertise and medical leadership for public health policies, programs, and practice,...

  • Public Health Physician, Clinical Prevention Services

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Public Health Physician, Clinical Prevention ServicesBC Centre for Disease ControlLocum Full Time (2 years)Vancouver, BCThe Public Health Physician reports to the Medical Director, Clinical Prevention Services and is responsible and accountable for providing medical expertise and medical leadership for public health policies, programs, and practice,...

  • Clinic Administrative Support, Sti Clinic

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Clinic Administrative Support, STI Clinic BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance, detection, treatment,...

  • Epidemiologist, Clinical Prevention Services

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Epidemiologist, Clinical Prevention Services BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance, detection, treatment,...

  • Epidemiologist, Data

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Epidemiologist, Data & Analytic Services BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance, detection, treatment,...

  • Administrative Assistant 2, Bc Centre for Disease

    1 month ago

    Vancouver, Canada PHSA Full time

    **Administrative Assistant 2,** **BC Centre for Disease Control,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and...

  • Clinic Administrative Support, Tuberculosis Clinics

    1 week ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Clinic Administrative Support, Tuberculosis ClinicsBC Centre for Disease Control Vancouver, BCAre you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance, detection, treatment,...

  • Associate Physician, Tb Services

    4 weeks ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Associate Physician, TB Services BC Centre for Disease Control, TB Clinic Regular Full time Vancouver, BC General Information The BC Centre for Disease Control (BCCDC), Clinical Prevention Services, is seeking two (2) Associate Physicians to provide clinical and academic services at either or both the Vancouver Tuberculosis (TB) Clinic and/or the New...

  • Associate Physician, Tb Services

    1 week ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Associate Physician, TB Services BC Centre for Disease Control, TB Clinic Regular Full time Vancouver, BC General Information The BC Centre for Disease Control (BCCDC), Clinical Prevention Services, is seeking two (2) Associate Physicians to provide clinical and academic services at either or both the Vancouver Tuberculosis (TB) Clinic and/or the New...

  • Public Health Physician, Clinical Prevention

    4 weeks ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Public Health Physician, Clinical Prevention Services BC Centre for Disease Control Locum Full Time (2 years) Vancouver, BC The Public Health Physician reports to the Medical Director, Clinical Prevention Services and is responsible and accountable for providing medical expertise and medical leadership for public health policies, programs, and practice,...

  • Physician Medical Microbiologist

    1 week ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Physician Medical MicrobiologistBC Centre for Disease Control - Public Health LaboratoryFull-Time (1.0 FTE)Vancouver, BCReporting to the Medical Director of the BC Centre for Disease Control Public Health Laboratory (BCCDC PHL), the Medical Microbiologist carries out responsibilities related to the continuous quality improvement of client and population...

  • Physician Medical Microbiologist

    1 month ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Physician Medical MicrobiologistBC Centre for Disease Control - Public Health LaboratoryFull-Time (1.0 FTE)Vancouver, BCReporting to the Medical Director of the BC Centre for Disease Control Public Health Laboratory (BCCDC PHL), the Medical Microbiologist carries out responsibilities related to the continuous quality improvement of client and population...

  • Operations Coordinator, Harm Reduction

    2 days ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Operations Coordinator, Harm Reduction & Substance Use Services BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance,...

  • Pharmacy Assistant

    1 month ago

    Vancouver, Canada PHSA Full time

    **Pharmacist Assistant** BC Centre for Disease Control Vancouver, BC **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Pharmacy Assistant assists with the preparation and distribution of medications, and performs related administrative support duties. **What...

  • Public Health Physician, Clinical Prevention Services

    4 weeks ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Public Health Physician, Clinical Prevention ServicesBC Centre for Disease ControlLocum Full Time (2 years)Vancouver, BCThe Public Health Physician reports to the Medical Director, Clinical Prevention Services and is responsible and accountable for providing medical expertise and medical leadership for public health policies, programs, and practice,...

  • Public Health Physician, Clinical Prevention Services

    1 week ago

    Vancouver, British Columbia, Canada BC Centre for Disease Control Full time

    Public Health Physician, Clinical Prevention ServicesBC Centre for Disease ControlLocum Full Time (2 years)Vancouver, BCThe Public Health Physician reports to the Medical Director, Clinical Prevention Services and is responsible and accountable for providing medical expertise and medical leadership for public health policies, programs, and practice,...

  • Associate Physician

    1 week ago

    Vancouver, Canada PHSA Full time

    **Associate Physician** BC Centre for Disease Control Public Health Laboratory Vancouver, BC Medical Microbiology is a specialized branch of the practice of laboratory medicine. It is concerned with the screening, diagnosis, monitoring and surveillance of infectious diseases caused by bacteria, viruses, fungi, parasites and other infectious agents, e.g.,...