Administrative Assistant

3 weeks ago

Toronto, Canada St. Clare's Multifaith Housing Society Full time

Position: Administrative Assistant

Hours of Work: 37.5 hours (Monday to Friday)

**Contract**: Fixed Term contract for 4 months

Location: 877 Yonge Street, Toronto

St. Clare's Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and expanding access to healthy, secure, safe, affordable, and diverse housing communities and long term successful tenancies.

Aligned with the understanding that healthy communities and healthy tenancies reinforce one another, our tenants, staff, and partners engage together in St. Clare's ?Community First? model. Together, we work in partnership to reduce homelessness in ways that are scalable, replicable, and enduring.

**ACCOUNTABILITY**

The Administrative Assistant is accountable to the Senior Property Manager and will also be working to support the Property Managers at different onsite locations.

**FUNCTION**

**DUTIES**

The duties of the Administrative Assistant fall under the following categories:
**Administrative Support**

Administrative Assistant will support the Property Manager onsite with administrative tasks that include but not limited to
- Scanning documents of tenants and related documents.
- Filing the documents in an organized manner and labeling and coding them for easy retrieval
- Data entry on platforms like Breeze and Yardi.
- Managing and maintaining shared folders with all relevant documents.
- Data clean-ups
- Producing reports.

**REQUIREMENTS**
- 1-2 years of experience working in an administrative role
- Proficient in Office 365 and has knowledge of MS Excel
- Specific experience with SharePoint is an asset.
- Ability to handle complex situations in a calm manner.
- Skilled at process/workflow creation and administration and standardization across diverse contexts
- Detail oriented and extremely organized
- Skilled at managing multiple timelines, prioritizing and working independently to meet goals.
- Able to work onsite 5 days a week.
- Experience handling projects independently with least supervision.
- Familiarity with consulting with multiple stakeholders to make decisions.

**Accommodations during the recruitment, selection, and interview processes will be provided in accordance with the Ontario Human Rights Code if needed. If you need accommodation during the hiring process, please call 437 421 2958**

St. Clare's Multifaith Housing Society is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve. We are committed to excellence and hire based on merit.

All new St. Clare's employees are required to be fully vaccinated as a condition of hire in accordance with our Mandatory COVID-19 Vaccination Policy, unless they are exempt on the basis of medical or other grounds pursuant to the Ontario Human Rights Code.

While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

**Job Types**: Full-time, Fixed term contract

**Contract length**: 4 months

**Salary**: $23.00 per hour

Schedule:

- Monday to Friday
- Morning shift

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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