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Maintenance Administrator
4 weeks ago
Meridian Housing Foundation is seeking a full-time Maintenance Administrator to join our team. Working closely with the Maintenance Supervisor, the Maintenance Administrator supports the Maintenance Department with administrative duties including assisting with Preventative Maintenance, the Contractor Management Program, Inventory Management, and ensuring compliance with our Health and Safety Program. This position is also the first point of contact for residents, contractors and staff.
Founded in 1960, Meridian Housing Foundation provides housing for seniors in Stony Plain, Spruce Grove and Parkland County.
**Duties and Responsibilities**
Specific duties and responsibilities of this position shall include but not be limited to the following:
- Maintains knowledge of all aspects of buildings under the Meridian Housing Foundation Portfolio
- Maintains an effective record reporting and management system including minutes, documents, contracts, warranties, drawings, specifications, photographs, and video recordings
- Acts as first point of contact for residents, contractors, suppliers and other staff for the maintenance team
- Answers phones in a professional manner
- Keeps Housing Administrator informed of all issues or concerns affecting residents
- Creates project timelines and coordinates maintenance work to facilitate timely and efficient project completion
- Compiles weekly, monthly and annual reports as directed by Maintenance Supervisor
- Assists with Contractor Management:
Maintains an Approved Contractor Management database and file system o Maintains accurate and up-to-date contractor records management including: correspondence, inspections, producible documents (insurance, WCB clearance, relevant contractor tickets, certificates, identification and other), forms, action items, and follow-ups; all documentation must be complete and fully executed
Completes orientation, outlines health and safety expectations, completes and signs off on all required permits (i.e., hot work, working at heights, confined and restricted spaces) for all Capital contractors
Manages Security sign in and out of keys, fobs, and badges o Communicates all onsite contractor work with employees
- Coordinates fob security for all buildings including issuing fobs and parking stickers
- Coordinates, assigns, and monitors Maintenance Requests using Yardi software
- Assists Maintenance Supervisor with Preventative Maintenance Program
- Ensures quality control and satisfactory customer service
- Ensures departmental/relevant compliance and in good standing with Alberta
Government Supportive Accommodation Standards and Certificate of Recognition
(COR) through Continuing Care Safety Association (CCSA)
- Completes other duties as assigned to assist the Maintenance Supervisor
**SAFETY RESPONSIBILITIES**
- Keeps self and others healthy and safe according to the AB Occupational Health & Safety Act, Regulation and Code
- Supports the Workplace Health and Safety Management System
- Ensures compliance to health and safety by being compliant to policies, goals, standards, practices, procedures, rules, and legislation
**DRESS CODE** - Business casual/Casual attire
**ABILITIES, SKILLS AND EXPERIENCE**
Ability to complete reports, forms and correspondence
Able to work with Yardi software
Strong organization skills
Strong coordination and planning skills
Excellent verbal and written communication skills
Effective listener
Superior customer service skills
Ability to constantly improve and learn
Ability to work independently or on a team
Flexibility, enthusiasm and a positive attitude
Desire to work with seniors
**MINIMUM QUALIFICATIONS**
Diploma or equivalent in Business admin/management, and
A minimum of three years’ relevant experience working in the not-for-profit business
Knowledge of Alberta Health and Safety legislation
Clear Criminal Record & Vulnerable Sector check
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Company pension
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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