Procurement Specialist
2 weeks ago
**Position Summary**:
The Procurement Specialist is responsible for planning, organizing, directing and controlling the procurement function of the company. Given the growth of the company and the commission of new facilities, the Procurement Specialist is also responsible for developing, documenting and improving upon current and new processes in the procurement, inventory/asset management, shipping and receiving functions. The Procurement Specialist works closely with the Operations Team to ensure the sourcing, distribution and management of materials and supplies (i.e. orders) is performed in an efficient, safe and timely manner. Lastly, the Procurement Specialist is also a key individual ensuring that assets of the company are properly safeguarded.
**Responsibilities**:
- Planning, developing and implementing purchasing policies and procedures
- Overseeing the evaluation of the cost and quality of materials or services
- Working in collaboration with the Operations Team to identify specialized equipment, materials and/or services that are required for projects and/or shipyard
- Sourcing/securing required equipment, materials and/or services
- Determining & developing a supplier portfolio strategy
- Identifying suitable suppliers based on price, quality, availability, reliability, and technical capabilities
- Maintaining cooperative supplier working relationships
- Negotiating prices, conditions, service deliverables with suppliers
- Taking a proactive approach in reviewing current systems and procedures, making recommendations and implementing approved changes
- Liaising with Finance and suppliers to provide information and resolve any discrepancies or issues affecting payment of invoices
- Participating in the ISO Quality process for identifying Non-Conformances and areas for improvement in the Purchasing department
- Creating purchase orders, monitoring transportation, generating invoices, and scheduling delivering and receiving of orders
- Expedite materials and services, as required, to meet the project deadlines.
- Provide updates, as required, on current and forecasted spends based on mBOM.
**Qualifications & Experience**:
- Undergraduate degree or post-secondary diploma in business administration, supply chain management or logistics with minimum 5 years’ work experience in purchasing or an equivalent combination of education, training and experience
- Minimum of 5 years’ work experience in a heavy industrial setting, manufacturing, project or construction sites
- Hands-on/involved in the daily sourcing activities
- Demonstrates excellent leadership, communication and negotiation skills with high customer service focus
- Strong problem solving and critical thinking skills; able to identify issues, propose viable solutions, and implement appropriate changes
- Ability to perform work with sound judgment, confidence, accuracy, confidentiality, and promptness
- Continually seeks process improvements and efficiencies; initiates new ideas to increase overall team effectiveness; committed to self-development and sharing best practices
- Results oriented and organized; focused on producing high quality work within tight timelines
- High energy team player, with a positive can-do attitude, flexible an adaptable to change
- Proficiency in Microsoft Office is required
- A certificate in purchasing from the Purchasing Management Association of Canada (“PMAC”) is a definite asset
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