Project Coordinator

6 months ago

Ajax, Canada 369 Global Full time

**Who we are**

369 Global is a rapidly growing business conglomerate with interests in education and training, financial services, creative industries, philanthropy, and more. The company's mission is to educate, inform, and activate global thinkers. With a strong leadership team experienced in building businesses across North America, Europe, South Asia, and Southeast Asia, 369 Global continues to seek out opportunities that focus not just on the bottom line but also on shaping meaningful global outcomes for this generation and the next.

One of its key divisions, 369 Publishing, is responsible for the publication of 3 Magazine, a lifestyle publication aimed at Third Culture high net worth individuals, published in partnership with St. Joseph's Communications. Additionally, 369 Publishing produces the Third Culture Leaders podcast, which features insights and experiences from global thinkers and leaders. Through these diverse ventures, 369 Global strives to achieve both financial success and positive global impact.

**Our values**

At 369 Global we work together to make our conglomerate a top tier organisation in Canada and around the world and ensure that we build a people-centred culture in which to work. We have a strong and experienced team. Our spirit is entrepreneurial. We are nimble and flexible and we hope you can join us on our great adventure

**What we are looking for**

**Key responsibilities**

**1. Administrative Support**
- Efficiently manage all aspects of scheduling, travel arrangements, and logistics for the division’s senior executives.
- Support administration and maintenance of common tools used by the division.
- Provide comprehensive meeting preparation support, including agenda preparation, minute-taking, and action item tracking.
- Ensure effective document and information management, maintaining organized records.
- Provide data, reporting, and project progress tracking by generating dashboards, stakeholder reports, and associated products.
- Manage project timelines and report on progress using dashboards, reporting, and other tools.

**2. Financial Support**
- Manage vendor invoices, project expense tracking, and financial reporting, in conjunction with the finance team.
- Work closely with the finance team to ensure streamlined financial management across the division.

**3. Project Support**
- Take on delegated responsibilities to coordinate specific aspects of key projects.
- Lead smaller projects under the guidance of the Chief Strategy Officer and ensure projects stay on track.
- Manage and use project management tools to organize and monitor project progress.
- Collaborate with cross-functional teams, within and outside the division and company, to ensure projects are successfully executed across the division.

**4. Business Support**
- Support business plan development and analysis.
- Develop financial models.
- Assist with research and data collection for strategic initiatives.
- Collaborate with other members of 369 Publishing and the Group to contribute to the growth and development of the division.

**Qualifications**
- A bachelor's degree in business, management, or a related field is strongly preferred
- 5+ years in project management, coordination and administrative support strongly preferred
- Creative problem-solving and strong initiative
- Project management experience with professional qualifications is preferred
- Proven experience in project coordination or a similar administrative role is an asset
- Experience developing business plans and financial models is desirable
- Experience working in fast-paced organizations with evolving needs and priorities is an asset
- Strong organizational skills with exceptional attention to detail
- Excellent communication and interpersonal skills
- Ability to work independently, with little direction, and as part of a team
- Analytical thinking and problem-solving capabilities
- A keen interest in business strategy, planning, and publications is a plus

**What we offer**
- A dynamic and collaborative work environment
- Opportunities for career growth and development
- Competitive compensation and benefits
- The chance to contribute to impactful projects within an executive office

**Note: This is a full-time hybrid position based in Ajax, Canada.**

Pay: $57,000.00-$63,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Work from home

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Do you have 4+ years experience in project management, coordination and administrative support?

Work Location: Hybrid remote in Ajax, ON L1S 7H3

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