Finance and Operations Officer

4 months ago

Ottawa, Canada Ethiopiaid Canada Full time

**Position: Finance and Operations Officer**

**Organization**:Ethiopiaid Canada

**Location**:Ottawa

**Contract Length **6 months with possible extension

**Salary**:$30/hr

**Type**:Hybridoffice work with remote work

**Hours**:15-30 hours per week, as needed Flexible Hours

**Start Period**:As soon as possible

**Outline and Purpose of the Role**

**Supporting Organizational Compliance**
- Assist Finance function with reporting for programs and charity status
- Contribute to due diligence with suppliers

**Supporting Ethiopiaid’s Efficient Operations**

With the support of the Board:
Liaise with Ethiopiaid’s IT provider:

- To ensure all staff have up to date licenses and software on laptops/ PCs
- To ensure new staff are issued with equipment in a timely manner
- To collate and communicate any IT issues/ challenges raised by the team

Supplies
- Monitor and reorder supplies including but not limited to stationery, office supplies and equipment

Communications
- Assist in the office rotation of taking phone calls, retrieving and forwarding voice messages.
- Ensure mail is received by proper individual

External Contractors
- Assist in the coordination of office cleaners, window cleaners and other trades to ensure the office is a safe place to work.

Memberships
- Administer Ethiopiaid’s membership renewals to sector organizations/ subscriptions etc.

Office administration
- Organize and assist in the documentation of the organizations files, including financial information for future review
- Manage company file structure and subscriptions and/or access to cloud storage

**Support Ethiopiaid’s Financial Reporting**

Month End/Year End
- Assist the treasurer and bookkeeper with the annual audit.
- Assist with ongoing financial reporting for Global Affairs Canada.
- Assist with preparation of charity's annual budget and monthly budget updates.
- Assist with requirements for bi-weekly payroll in a timely manner
- Review, monitor, and report budgeting discrepancies or issues in a timely manner
- Collect, interpret, and review financial information for reporting and program or charity compliance.

General Finance Administration
- Liaise with the team to ensure invoice authorization procedures are followed for approval.
- Process invoices and credit notes
- Assist with partner transfer and payments
- Ensure all financial records are kept up to date
- Enter relevant data into the database efficiently and accurately
- Deal with and resolve queries in a timely and polite manner.
- Assist with other ad hoc financial processes

**Essential**
- Good knowledge and understanding of Microsoft Office software - Word, Excel, Powerpoint, Outlook
- 3+ years of experience in a bookkeeping, finance manager or similar role
- Excellent organizational skills, able to work in a team and independently
- Able to work with numbers and pick up financial processes quickly
- Ability to manage a busy and varied workload
- Logical thinker with excellent problem solving skills
- Polite, professional interpersonal skills and able to relate to people at all levels
- Excellent written and verbal communication skills
- Able to work effectively with staff, volunteers, vendors, and others.

**Desirable**
- Experience of using a database (e.g. Salesforce or other CRM), Office 365, Sage, Quickbooks, Teams, Zoom
- 2 years plus experience of working in an office environment
- CPA certification
- An interest in the charity sector

**HOW TO APPLY**

**Interviews will be via zoom**

**Start Date**: **ASAP**

Only those selected for an interview will be contacted.

**Job Type**: Part-time
Part-time hours: 15-30 per week

**Salary**: From $30.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting: 2 years (preferred)

Work Location: Hybrid remote in Ottawa, ON K1R 5N8

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