Manager, Finance Operations

6 months ago

Ottawa, Canada Alterna Full time

**Scope of Position**

Reporting to the VP, Finance, the Manager, Finance Operations provides overall leadership and direction towards the achievement of the team objectives as well as maintaining a high standard of operational effectiveness, efficiency, and level of service to both internal and external clients

The Manager, Finance Operations oversees a large multi-functional team covering three distinct areas: Accounting, Payroll and Accounts Payable

**Major Responsibilities**

**Accounting team activities which include**:

- Assigning balance sheet reconciliations duties to ensure that there is an oversight and reconciliation schedule based on risk, volume of transactions and potential member impact
- Ensuring that staff are diligently following up for the resolution of outstanding items and/or errors, including support as needed to expedite the ultimate resolution
- Escalating any lingering or high-risk issues to Departmental Managers, VP, Finance and/or CFO to expedite resolution
- High level understanding of Treasury activities and the oversight on the preparation of the journal entries for all trades and reconciliation of all related bank accounts
- Oversight on the product balancing function, ABM settlement and all settlements for the sale of bank products such as bank drafts, foreign exchange, etc.,
- Oversight of the Capital Assets and Lease function including maintenance of asset register, reviewing the depreciation and capital lease interest budget/forecast and oversight of the annual impairment testing of Capital Assets

**Payroll team activities which include**:

- Oversight of the payroll team to ensure no delays or significant errors/issues for a multi-province, bi-weekly payroll
- Responsibility for the second level review and sign off of all payroll changes done prior to transmittal to the payroll provider
- Ensuring policies and multi-province regulations are followed
- Ensuring that all payroll related accounts (such as CRA, Ministry of Ontario, Revenue Quebec) remain in good standing
- Oversight of the year-end balancing process including ensuring the timely production of T4 slips and other year-end filings to mitigate any issues with CRA, etc.,
- Oversight of the preparation of the quarterly forecast and annual salaries and benefits budget

**Accounts Payable team activities which include**:

- Oversight of the Accounts Payable team to ensure that payments are issued in an accurate and timely basis with a strict adherence to internal controls

**Other duties**:
***Oversight and overall management of the Finance Operations**:

- Developing and setting annual departmental goals
- Leadership, coaching, training, and professional development of staff
- Allocation of work to a large, multi-functional, tiered team based on departmental and corporate priorities
- Ongoing monitoring of staff performance
- Active participation in the annual external audit and periodic internal audits
- Ownership of accounting system, Sage 300, approving access and oversight of periodic maintenance

**Participation in corporate projects to ensure that any impacts to the Finance Operations department are adequately considered and implemented by**:

- Analyzing the initiatives with regards to the impact that the change will have on the Accounting system, Finance Operations staff and processes already in place
- Providing Accounting expertise

**Expectations / Outcomes**
- Alterna Savings and Alterna Bank will have complete, accurate and timely financial reporting for Senior Management, regulators and other external stakeholders
- Budgets and Forecasts will be prepared within the established timetable and will be free of material errors
- The payroll will be processed without disruption and with no significant errors
- Vendor payments will be made accurately and in a timely fashion to minimize late fees and penalties
- Statutory accounts will be held in good standing

**Contacts**
- Executive Leadership team
- Vice-presidents and Directors
- Departmental and Branch Managers
- Outsourcing partners

**Qualifications**

***Educations / Certifications / Experience**
- Recognized professional accounting designation
- A minimum of 5 years of equal experience in managing Accounting, Accounts Payable and Payroll teams

**Knowledge / Skills**
- Expert knowledge of International Financial Reporting Standards
- Knowledge of Federal and Provincial regulations/reporting requirements relating to the preparation of payroll
- Intermediate knowledge of Microsoft Office suite of products, specifically Excel and Word (VLOOKUP and Pivot Tables a must, strong knowledge of formulas)
- Strong knowledge of Accounting/Finance/Payroll systems including Sage 300 and ADP

**Competencies**
- The ability to provide excellent service to internal and external clients
- The ability to communicate effectively with clients
- The ability to effectively supervise and train a large number of staff
- Excellent professional judgment and decision making

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