Meeting & Events Coordinator

3 months ago

Sun Peaks, Canada Sun Peaks Grand Hotel Full time

re you seeking a fast-paced, dynamic role within the events team at our stunning slope-side hotel? We are looking to recruit a Meeting and Events Coordinator to join our Sale and Catering team. Reporting to the Manager, Conferences and Events, the Meeting and Events Coordinator sells and reserves conference rooms and coordinates services for groups and organizations holding meetings, conventions and events on both resort and hotel property.

This role will build and strengthen relationships with Sun Peaks Resort Mountain Team, as well as potential clients to enable future bookings, building this base through your networking activities include sales calls, entertainment, FAM trips, trade shows, social gatherings, cross promotions, etc.

**Compensation Information**:
$55,000.00 per annum

**Physical Requirement**:
Medium, work activities involve handling loads between 10 and 20 kg; Predominately in an indoor setting.

**Accountabilities**:
**Conference and Events Services (Planning)**:

- Sell and reserve conference rooms and coordinate services for groups and organizations holding meetings, conventions and events on both resort and hotel property.
- Act as the onsite contact for all assigned groups, as well as working with the customer to produce Banquet Event Orders and Group Recaps.
- Ensures that all special arrangements-Food and Beverage, Audio Visual, and other requests are properly documented on BEO's and signed by an authorized representative.
- Attend pre-conference meetings with clients and pertinent departments to confirm that all relevant details are communicated.
- Understand and respond to all guest needs and requests in a timely and professional manner.
- Act as a liaison between hotel and groups, ensuring meeting space is appropriately set up, and handling any special client requests and activities on or off-site.
- Create group recaps which detail group purpose, room/suite block/pickup, rates and special negotiations, VIPs, meeting and recreation agenda, AV, accounting, and all special instructions to operational departments of hotel.
- Plan all group food and beverage events, including assistance with menu selection, decorations, entertainment, and audio visual.
- Address unexpected problems as they arise to make sure that the events go as planned.
- Process billing for the group to ensure accounting has accurate billing once the event is complete.
- Work with the other Resort and Hotel departments to develop and implement innovative revenue streams.
- Attain pre-set monthly revenue goals for banquets, as determined by the Director of Sales and the Director of Food and Beverage.
- Meet clients upon arrival and introduce them to key hotel staff.
- Create Banquet Event Orders that include information for each groups’ meeting and food and beverage functions.
- Communicate last-minute changes in group functions to hotel staff and ensure satisfactory follow-up.
- Plan and direct pre-convention meetings, as requested by client.

**Relationship Management**:

- Build and strengthen relationships with Sun Peaks Resort Mountain Team, as well as potential clients to enable future bookings, building this base through your networking activities include sales calls, entertainment, FAM trips, trade shows, social gatherings, cross promotions, etc.
- Assist members of the sales team, to acquire new business and/or close on business.
- Support hotels service and relationship strategy, driving customer loyalty by delivering service excellence throughout each customer experience.
- Develop strong relationships with the property team to ensure working in unity and always striving to achieve the same goals.
- Attend department and hotel meetings as necessary.
- Develop relationships within our Sun Peaks community to strengthen and expand client base for sales opportunities.
- Live the Sun Peaks Grand Hotel brand with pride, passion & energy: creating & inspiring others to deliver memorable branded guest experiences.
- Strong interpersonal skills with a strong service orientation
- Highly organized with a keen eye for detail
- Ability to multitask in a fast-paced self-guided environment.
- Influential skills to work collaboratively across teams and departments.
- Strong listening skills and ability to focus attention on client needs.
- Excellent communication skills, both written and verbal required.

**Why join us?**

We are Canada’s second-largest ski area and a passionate team committed to providing the finest mountain resort experience to our guests.

Our people are at the heart of what we do, making a difference to our guests and our workplace every single day. That’s why we invest in the employee experience; to ensure everyone can be at their best and live our values.

No matter who you are, or your career journey to date, once you join the team at Sun Peaks, you’ll get to feel part of our special community right away. You and your wellbeing matter to us; you’ll have plenty of opportunities to gro

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