Accounts Payable Associate
3 weeks ago
**JOB SUMMARY**:
**JOB RESPONSIBILITIES**:
- Invoice processing
- Scan invoices into Verify to be uploaded into SAP Cockpit for processing
- Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
- Use Excel upload sheet to submit mass posting for recurring invoices
- Investigate and resolve problems associated with processing of invoices and Purchase Orders
- Payments
- Prepare batch check runs, ACH transactions, and wire submissions once a week
- Pay vendors based on the agreed payments terms
- Reconcile
- Review AP aging report
- Research and resolve all inquiries and disputes
- Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
- Maintenance/Audit/Projects
- Convert manual filing to electronic filing
- Participate in external and internal audits/ retrieving invoices
- Auditing travel and entertainment expense reports
- Proactively identifying areas of improvement and prepare SOPs
- Assist with preparation of monthly percent rent calculations based on L’Occitane’ s monthly sales figures
- Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’ s general ledger
- Perform additional project work to support corporate initiatives
**KEY PERFORMANCE INDICATORS**:
- Process invoices timely
- Payments on time
- Vendor conflict resolution
- Customer service
**REQUIREMENTS**:
**EDUCATION**:
- Bachelor’s Degree in Accounting, Finance or related discipline
**EXPERIENCE**:
- Minimum of 3-5 years’ experience in accounts payable
**SKILLS**:
- Experience in SAP program is a must
- Experience in PO System
- Proficient in Excel
- Attention to details/Organization
- Excellent written and verbal communication skills
- Maintain Vendor Relationships
- Experience with landlords, lease accounting and/or property management companies would be an asset
- Excellent time management, team player and collaboration skills
**PHYSICAL & TRAVEL REQUIREMENTS**:
- Must be able to work hybrid schedule with 2-3 days in office.
**All Applicants**:
L'Occitane's Privacy Statement
**United States Applicants Only**:
Employee Rights
FMLA: Posters
FMLA Special Rules for Returning Military Members (USERRA)
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