Invoicing Coordinator

2 months ago


Edmonton, Canada Ketek Group Inc Full time

**WHY JOIN US?**
- 100% Employer funded health, dental, and vision coverage
- RRSP matching program
- Competitive wages and flexible vacation
- Retention Bonus
- Family-operated business

**Ketek Group Inc**:
From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil and gas, mining, construction, and municipal sectors.

**POSITION BACKGROUND**:
The Invoicing Coordinator is responsible for ensuring that all clients are billed accordingly and in a timely manner. The Invoicing Coordinator will work closely with the Accounts Receivable Manager to ensure there is a consistent and efficient electronic filing system.

**CORE DUTIES**:
Invoice Generation:

- Confirm accuracy of client requests
- Generate new invoice where required
- Work together with the invoicing team to meet internal & client deadlines

Auditing of Invoices and Resolution of Issues:

- Conduct regular internal reviews of client invoices
- Conduct scheduled billing of existing files
- Investigate ambiguity in paperwork

Daily Administration:

- Verify outstanding documents per job
- Work with project managers to generate and send field approvals to consultants to be approved and coded
- Generate invoices and backups for received approvals
- Send invoices to clients and enter relevant data into 3rd party online billing portals according to client requirements
- Receive and electronically file service reports and material transfers from Rentals, Project Managers and Branches
- Handle delivery and pick tickets from Shipping and Receiving
- Receive and electronically file various paperwork, such as reports, invoices, bills, and summaries

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

**QUALIFICATIONS AND SKILLS**:
Required
- High School Diploma
- Minimum 2 years of experience in an office environment, handling confidential information
- Fluent in the English language (reading, written, spoken)
- Flexible with changing processes & priorities
- Able to deal with clients & coworkers in a positive, courteous, and respectful manner
- Able to handle multiple tasks and frequent demanding deadlines
- Able to handle changing schedules and priorities, with high level prioritization skills
- Strong work ethic and organizational planning skills with attention to detail
- Able to work independently and as part of a team
- Effective verbal and listening communication skills
- Excellent computer speed & skills
- Able to maintain focus & concentration in an office setting

Preferred
- Familiarity with cash flow processes
- Business Administration or Accounting Diploma
- Accounting knowledge and the ability to work with numbers
- Experience with RMI
- Moderate to strong familiarity with MS Excel

**WORKING CONDITIONS**:
Work Environment
- Office environment (100%)
- Prolonged exposure to computer screens
- May be required to work outside of regular office hours

**Benefits**:

- Dental Care
- Vision
- RRSP
- A fun, fast paced work environment with exciting and innovative projects
- Flexibility, growth, challenging, highly rewarding and a company that cares

**#INDLP


  • Invoicing Coordinator

    2 months ago


    Edmonton, Canada Ketek Group Inc Full time

    **WHY JOIN US?!** - 100% Employer funded health, dental, and vision coverage - RRSP matching program - Competitive wages and flexible vacation - Retention Bonus - Family-operated business **Ketek Group Inc**: From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil...

  • Invoicing Coordinator

    1 month ago


    Edmonton, Canada Ketek Group Inc. Full time

    **POSITION BACKGROUND**: The Invoicing Coordinator is responsible for ensuring that all clients are billed accordingly and in a timely manner. The Invoicing Coordinator will work closely with the Accounts Receivable Manager to ensure there is a consistent and efficient electronic filing system. **CORE DUTIES**: **Invoice Generation**: - Confirm accuracy of...


  • Edmonton, Canada Ketek Group Inc Full time

    **WHY JOIN US?!** - 100% Employer funded health, dental, and vision coverage - RRSP matching program - Competitive wages and flexible vacation - Retention Bonus - Family-operated business **Ketek Group Inc**: From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil...

  • Invoicing Clerk

    2 months ago


    Edmonton, Canada Igloo Drywall Full time

    The Invoicing Clerk will be involved with assisting the Accounting Department with preparing correspondence, invoices, purchase orders and other materials. The Invoicing Clerk will also be involved in other duties as required by the Department. **Requirements**: - Accurate, organized, hardworking, reliable, independent self-starter, detail orientated. -...

  • Invoicing Specialist

    2 months ago


    Edmonton, Canada Magna IV Engineering Full time

    **Career Opportunity**: **Accountabilities**: - Collaborate with project managers to ensure timely preparation, posting, and subsequent delivery of invoices to Clients. - Documenting and following various Client invoicing requirements as outlined in the purchase orders. - Administer electronic invoicing in Client or 3rd party invoicing systems (OpenInvoice,...

  • Invoicing Clerk

    2 months ago


    Edmonton, Canada Igloo Building Supplies Full time

    The Invoicing Clerk will be involved with assisting the Accounting Department with preparing correspondence, invoices, purchase orders and other materials. The Invoicing Clerk will also be involved in other duties as required by the Department. **Requirements**: - Accurate, organized, hardworking, reliable, independent self-starter, detail orientated. -...

  • Invoicing Specialist

    3 weeks ago


    Edmonton, Canada Magna IV Engineering Full time

    **MAGNA IV ENGINEERING - CAREER OPPORTUNITY** **Invoicing Specialist** **Reports to: Assistant Controller** **Employment**: FT **Location**:Edmonton **About Magna**: Magna IV Engineering is an engineering and technical field services firm established in 1982 in Edmonton, Alberta. Since this time, Magna IV has grown steadily and now has offices in both...


  • Edmonton, Canada Ledcor Full time

    **Description** **Job Summary**: You are an experienced data and invoice administrator who will be responsible for the accurate and timely reconciliation of invoice related discrepancies. You will be an integral part of the Procurement team and will ensure multi-party compliance to Purchase Order scopes and conditions to facilitate timely payment. We...


  • Edmonton, Canada CWB Financial Group Full time

    At , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by: Putting people first and building relationships with intention Seeking out and embracing new ideas Believing that how we do things is as important as what we do Invoice and IT Operations Administrator Role...


  • Edmonton, Canada CWB Financial Group Full time

    At , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by: Putting people first and building relationships with intention Seeking out and embracing new ideas Believing that how we do things is as important as what we do Invoice and IT Operations Administrator Role...


  • Edmonton, Canada WATERFORD OF SUMMERLEA Full time

    Waterford of Summerlea is a high-end senior living building located near the West Edmonton Mall. This is an independent living community catering to energetic seniors in a country club environment. Currently, we are seeking a new accounting coordinator to join the management team. The accounting coordinator role supports facility management. This role works...

  • IT Coordinator

    2 weeks ago


    Edmonton, Canada Sterling Crane Canada Full time

    Sterling Crane Canada Come join a team where People make the difference! As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent. IT Coordinator This role reports to the...


  • Edmonton, Canada COWAN GRAPHICS INC Full time

    **Full job description** **Accounting Coordinator** Cowan Graphics Inc has need of a Full-Cycle Accounting Coordinator. **Your success will be defined by your ability to**: - A/R Invoice & Statement Preparation & Issuance (incl. the review & release of invoices along with corresponding report(s)) - Process a high volume of daily invoices - Credit Card,...

  • Project Coordinator

    1 week ago


    Edmonton, Canada HIBCO Construction Full time

    At HIBCO Construction, we provide full construction services for both residential and commercial projects. We are passionate about delivering a job well crafted. Join our dynamic construction team at HIBCO, a leading firm specializing in mid to large-scale commercial tenant improvement projects. We are dedicated to delivering high-quality construction...

  • Sales Coordinator

    20 hours ago


    Edmonton, Canada BHD Instrumentation Full time

    **Role**: The Sales Coordinator is responsible for sales department activities, including supporting contracts, sales operations, inventory management and vendor relations, and related sales tasks. This individual will support sales representatives, work in coordination with the Operations team, and in parallel to Shipping and Receiving. **Job Duties**: -...

  • Project Coordinator

    3 weeks ago


    Edmonton, Canada Norcon Construction Services Ltd. Full time

    **Project Coordinator Job Opportunity** **Company Overview** Norcon Construction Services is a Heavy Industrial Civil Construction company based in Edmonton, Alberta. We are experienced in both large and small civil construction projects with a focus on exceeding client’s expectations while building projects safely, on budget and ahead of schedule. We...


  • Edmonton, Canada Andau Medical Inc. Full time

    **COMPANY DESCRIPTION** Andau Medical is a fast-growing Canadian medical and dental device company focused on providing the market with quality, innovative technologies that improve patient outcomes and enhance the clinical experience in delivering exceptional patient care. We provide excellent opportunities for growth and learning, ensuring that work...


  • Edmonton, Canada Concordia University of Edmonton Full time

    Concordia University of Edmonton (CUE) is a community of learning grounded in scholarship and academic freedom, preparing students to be independent thinkers, ethical leaders and citizens for the common good. CUE campus is situated on the banks of the North Saskatchewan River in Edmonton’s historic Highlands neighborhood. Supporting a student body of over...

  • Service Coordinator

    2 months ago


    Edmonton, Canada Spartan Controls Ltd. Full time

    Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil &...


  • Edmonton, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 41927 Ministry: Education Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Regular/Temporary: Regular Scope: Open Competition Closing Date: May 17, 2023 Classification: Administrative Support 5 **About Us**: Through safe and caring schools for all students, Alberta’s...