Office Assistant

6 months ago

Port Perry, Canada Canplex Profiles Inc Full time

**The Canplex Culture**

**Why we work here**

**Vision**

To become a global supplier of profile extrusion through the way we operate and the positive value we bring to our customers, employees, partners and surrounding communities.

**Mission**

We relentlessly strive to put customers first, provide excellence in service, innovation, value added processes, and production of (environmentally-conscious) profile extrusion to ensure we earn and keep the trust of our valued partners.

**Canplex Profiles Values**

**Service.** Customer Service is our core. We understand that our success and the success of our partners relies on this.

**Ethical.** We operate fairly with all business partners and remain conscious of our actions.

**Value.** Anyone interacting with Canplex Profiles cannot help but acknowledge its value because of what we do and how we do it.

**Accountability.** We strive for an environment where all individuals within the organization hold themselves and peers accountable and feel safe doing so.

**Community.** We as a team will acknowledge the value and will remain supportive of the communities we operate within.

**What we do here**

**Continuous Improvement.**

We believe there’s always room to improve every area of the organization. Our culture is one of continuous improvement. You need to be comfortable with change and trying new things.

**We Make Good Parts**

Care and Pride in the work we do. Carefully inspect, make corrections quickly.

**We Reduce Waste**

Take care in preventing waste, all forms of waste in the building; from time to compressed air to what goes in the garbage. Making good parts is reducing waste.

**We Strengthen Relationships with Customers**

Everyone has a customer, inside and outside of the organization.

Know who your customer is and make sure they are happy.

**We Simplify Everything**

We want to strive to make our processes easier and less complicated.

**Who works here.**

The Canplex Profiles employee is one that comes to work, ready to work, willing to serve the team, everyday. As a custom manufacturer we need people who can be comfortable adapting and changing to the new challenges that arise as we work. We are a Manufacturing Service - that means service is at our core. We exist to help solve the needs and problems of others, you must be someone who is comfortable serving and support others. We will do this both inside and outside of the organization.

**What you WON’T do**:

- Say “That’s not my job” - if this is a phrase you like to use, this is not the place for you.
- Say “That’s not my problem” - If we are truly one team, then it is your problem.
- Have a poor attitude or work ethic - we will keep our heads up and we will keep trying
- Watch or laugh at a teammate failing - there is one Canplex and you are part of it. If one part of the

team fails it affects all of us.

**What you WILL do**:

- Fail Forward - Failing is ok, but it must be a step towards improvement
- Whatever you can, to help the team achieve its goals
- Adapt and Problem Solve - we are a custom manufacturer, we do things for the first time regularly.
- Anyone can point out what’s broken, we need people that focus on how to fix it.
- Understand the core of the business is rooted in service, we are here to help and to serve
- Feel comfortable & safe admitting to mistakes and learning from them
- Ask for help when you need it
- Learn the Canplex Values and follow them

**Office Assistant**

**Objective**

To help Canplex Profiles Inc. fulfill its mission by managing the day-to-day administration of the company.

**Canplex Profiles Inc. Mission**

We relentlessly strive to put customers first, provide excellence in service, innovation, value added processes, and production of (environmentally-conscious) profile extrusion to ensure we earn and keep the trust of our valued partners.

**Responsible to**:Controller & Office Manager

**Responsible for**:Ensuring basic office administration tasks as assigned by Leadership, Senior Leadership and Executive Leadership are completed.

**Expected Results**
- Complete tasks as assigned by the Leadership Teams in a timely and organized and professional manner.
- Represent Canplex appropriately inside and outside the organization.

**General Responsibilities**
- Greet all visitors to the office, and direct them accordingly. Ensure that all visitors to the building have signed the visitors’ log.
- Answer all incoming calls in a businesslike manner, distribute as necessary, take messages when required or forward to voice mail as necessary
- Open all incoming mail, courier-delivered packages, and distribute to concerned parties
- Mail - daily - stamp and take to closest mail box for delivery
- Coordination of courier shipments.
- Organize on-site meals for meetings as requested, including ordering, and picking up as necessary.
- Preparation of letters or other documentation as required
- Assist Plant Manager with applicant processin

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