Administrative Coordinator

6 months ago

Edmonton, Canada CDI Spaces Full time

CDI Spaces is seeking an Administrative Coordinator who will play a pivotal role in ensuring the smooth functioning of our organization. In this multifaceted role, you will handle a wide range of responsibilities, from managing calendars to driving improvement projects, and assisting in recruitment and training efforts.

**Responsibilities**:

- **Calendar Management**: Prioritize and schedule appointments based on the Managing Director's needs, ensuring efficient time management.
- **Internal Minutes / Tasks**: Prepare minutes and action items for 5 to 8 weekly meetings, ensuring clear communication and tracking of tasks.
- **Excel Reports**: Utilize data from our ERP system to generate reports in Excel, providing valuable insights and supporting decision-making.
- **Marketing Support**: Assist with marketing tasks, including proofreading and approving marketing content for accuracy and quality.
- **Improvement Projects**: Contribute to process improvement projects, systems enhancements, and the finalization of preconstruction process items.
- **PlanSwift Tool Build-Out**: Take ownership of the PlanSwift tool, lead its development, and train team members for seamless integration.
- **HubSpot Management**: Fully master and systemize HubSpot for marketing and sales efforts. Develop training manuals, conduct audits, and ensure pipeline efficiency.
- Other duties as assigned.

**Experience, Skills, Training, and Attitude**:

- High School Diploma, required - Post-Secondary training is an asset.
- 3+ years of experience in an office environment.
- Exceptional written and verbal communication skills, including strong grammar and proofreading capabilities for marketing content.
- A can-do person - you are always looking for solutions.
- Glass half full - you see the positive side of life and think the best about others.
- Results-oriented - you love getting things done and crossing things off your list.
- Detail orientated - people come to you to proofread things and organize parties.
- Self-starter - you are accountable for your work and take pride in delivering quality work every single day.

**What you can expect from us**:

- Competitive salary - Based on experience, skills, and education.
- Support for work-life balance - 3 weeks vacation, weekly work-from-home day, birthday flex day, and performance-based earned time off.
- Core Health Benefits - 100% employer-paid health and dental coverage, and additional funds for flex spending accounts.
- Longevity Rewards - You are an important part of the team, and we value long-term commitment and contributions. We recognize your loyalty and service at key milestones with a gift, pre-paid gift card, or RRSP contribution.
- Tailor-fit workspace - We outfit your workspace with tailor-fit furniture solutions to make your work-life comfortable and enjoyable.
- Inclusive and family-oriented work environment - You will build meaningful relationships with people who genuinely want to help you succeed.

Working with the team at Spaces Group Inc. (Truspace and CDI Spaces) is fun, productive, and challenging in all the right ways. We have a great work environment with smart and friendly colleagues, celebratory lunches, and a fantastic space with the latest innovative furniture solutions and trendy space design to foster connection, collaboration, and creativity. After all, designing and building spaces is what we do. Let’s do great things together; please apply

A little more information about our brands:
Truspace is a corporate interior design and build firm. With its head office located in Edmonton, Truspace provides award-winning interior office design-build services in Vancouver, Calgary, Edmonton, and Toronto. We combine creative design practices with an established process to deliver sophisticated environments that have the power to inspire and transform.

CDI Spaces is a leader in providing furniture solutions and space design for educational institutions and corporate workspaces. We pride ourselves on our ability to assist our clients with tailor-fit solutions that support learners, educators, and workers to be productive, engaged, and successful.

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