Accounting Coordinator

2 months ago

Toronto, Canada Cota Full time

**EXTERNAL JOB POSTING #013**

**Posted: 25 January 2023- 8 February 2023**

**ACCOUNTING COORDINATOR**

**Corporate Services**

**One (1) Non-Unionized,**

**Permanent Full-Time Position**

**About Cota**

Cota is an accredited, not-for-profit, community-based organization that has been supporting adults with mental health and cognitive challenges to live well within their communities for over 45 years. We provide person-centred support to help individuals find inspiration and hope in themselves, so they are better able to pursue meaningful change in their lives. We also work collaboratively with our funders, our partners and other stakeholders, across the provincial health and social service systems, to inspire positive change in the way services are delivered to individuals living with mental health and cognitive challenges.

**Role Overview**

We are seeking dynamic and innovative individuals who will work enthusiastically to deliver recovery oriented, client and family centered and comprehensive services that meet client needs, ensure client safety and work within a quality improvement framework to identify opportunities for enhancing quality and quantitative outcomes of the services. Client and family centered care is guiding principle at Cota that helps improve decision making processes, health outcome and client experiences. The successful individual will embed this guiding principle into their work.

**Role Description**:
The Accounting Coordinator supports both the transactional operations of both the Payroll and Accounting functions. This position reports to the Accounting Manager and/or the Payroll Supervisor.

**Summary of Duties**:
Responsibilities of this position include but are not limited to those below:
1. Primary Responsibilities:

- Responsible for processing and payment of all accounts payable ensuring that all expenditures are authorized and coded prior to processing for payment.
- Processes the electronic funds transfer of all expense claims and vendor payments.
- Reconciles accounts payable subsidiary and general ledger control accounts and prepares the required journal entries.
- Prepares Accounts Receivable Sales invoices.
- Supports the Payroll function as required by the Supervisor, Payroll.
- Assists in the month-end financial statement process and prepares analysis as required on various general ledger accounts, including bank reconciliation, accounts receivable, prepaid and other balance sheet accounts.
- Prepares and updates accounts payable procedures documentation.
- Processes credit card payment.
- Prepares quarterly GST/HST return.
- Prepares the fixed asset schedule.
- Prepares bank reconciliation.
- Manages employee expense accounts and maintains all credit card accounts.
- Delivers monetary deposits to the bank.
- Prepares variance analysis information for budget.
- Ensures all supporting accounts payable documents are filed correctly.
- Assists the other members of the Finance team with other projects as required.

2. Other Responsibilities:

- Observes Cota and Divisional rules and regulations, policies, procedures, practices and current legislation, in particular, the Human Rights Code.
- Complies with all Health and Safety policies and procedures to ensure every reasonable precaution is taken for the protection of workers and clients and that health and safety concerns or incidents are responded to promptly.
- Works cooperatively and constructively with other members of the organization and with external stakeholders.
- Ensures confidentiality of client, employee and Cota information is maintained at all times.

Undertakes other related and/or delegated duties.

**Summary of Qualifications**:

- Attention to detail
- Excellent organizational skills
- Knowledge of (Great Plains) GP, Dynamics and Excel
- Excellent interpersonal and communication skills
- Effective team player
- Sound judgment
- Completion of a College Diploma in Business/Accounting
- Minimum of three (3) years of experience in accounts payable preferably in the not-for-profit sector.

**Other Requirements**:

- The majority of working hours fall within regular business hours. Flexibility is required to ensure reports are generated in accordance with due dates.

**Application Details**:
**Cota’s Values & Commitment**

Cota’s core values of Hope, Respect, Dedication, Collaboration and Innovation are at centre of who we are and what we do.

As an equal opportunity employer, we remain dedicated to sustaining an experienced workforce that reflects Cota’s commitment to recognizing everyone’s contributions, respect of everyone’s dignity, unique experience and potentials.

Cota will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

**Cota’s Diversity Statement**

As part of our hiring process, you may be asked to complete demogr

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