Administrative Assistant, Municipal Law Enforcement

7 days ago


Port Carling, Canada Township of Muskoka Lakes Full time

Job description

Opportunity

This new role will provide administrative support to the Municipal Law Enforcement Division and Development Services and Environmental Sustainability portfolio in general.

**Responsibilities**:

- Provide support and general administration to the Administrative Monetary Penalty System (AMPS), including accepting review requests, coordinating with the Screening Officers, and organizing dates for hearings.
- Manage administrative tasks associated with day-to-day enforcement operations, including the preparation of orders and charges.
- Assist with the preparation and distribution of correspondence, staff reports, by-law updates, and contract and procurement documents.
- Maintain and manage the division’s records including hard copy and electronic files and databases, financial records, and purchase orders.
- Coordinate invoicing and fee requests with the Finance department.
- Provide support to the broader Development Services and Environmental Sustainability portfolio as needed.
- Follow the bylaw related to records management and maintain current knowledge of records management principles for all records generated. Store, locate and research departmental archives as requested.
- Assist with maintenance of the Township website within areas of responsibility.

Knowledge, Skills, and Experience
- Post-secondary education in a related field or equivalent experience.
- 3-4 years of administrative experience preferably in a municipal operations environment.
- Strong technological proficiency, including experience with Excel spreadsheets and databases. - Familiarity with records management principles.
- Ability to communicate effectively and courteously with employees and members of the public, both in person, by telephone, or electronically.
- Highly developed organizational, communication, and interpersonal skills with the ability to cope with competing demands and multiple tasks.
- Valid Class G Ontario Driver’s License.



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