Executive Assistant

7 months ago

Toronto, Canada Weight Loss by Gina Full time

**Position**:Executive Assistant

**Reports to**: Chief of Staff

**Supports**: Chief Executive Officer and President and Chief Operating Officer

**Location**: Hybrid and Newmarket, ON

**Our Mission**:

- Weight Loss by Gina, Inc. is on a mission to change the diet industry by showing people they can lose weight in a healthy way, both physically and mentally, while making it accessible, affordable, doable, and sustainable.
- We also strive to make weight loss as fun and as easy as possible. Where you not only lose weight in a healthy way, but also in a way that leaves you more in tune with your body's needs, so you can move on with your life... finally and forever.

**Who We Are**:

- At Weight Loss by Gina, Inc. we are passionate about helping people level up their health and wellness and are looking for someone that shares that same passion. We are a fast-growing company that has a big vision to disrupt the entire diet industry.
- The Livy Method is a systematic, step-by-step process and an effective program to lose weight and level up your health. It is completely different from traditional diets and does not require any counting, measuring, or weighing.
- Position Specification (continued) Page 2_

**The Role**:

- This is a full-time, permanent position which will initially serve as a 12-month maternity leave replacement. Once the incumbent EA returns, the role will transition to another similar position within the company.

We are seeking a highly polished, energetic, detail-oriented administrative professional who enjoys working in a fun, fast-paced environment with a great corporate culture in a fast-growing, entrepreneurial business

It is important that this individual has the ability to work independently, has outstanding communication skills, is detail-oriented, with strong customer service skills, and has the ability to work constructively with a variety of stakeholders with a tactful, positive approach.

**Duties and Responsibilities**:

- Responsible for all administrative support including any confidential matters.
- Calendar management and scheduling
- Schedule, coordinate and attend meetings and video shoots. Set up, including catering when required.
- Minute taking including action items assigned to stakeholders.
- Responsible for coordination of various executive functions (video shoots, events, etc.) and meetings, including venue research; food and beverage coordination, reservations, etc.
- Coordinate all travel arrangements - international and domestic.
- Complete and submit expense reports for executives.
- Registration of executives in various courses, conferences, and seminars - management of memberships for different organizations and associations they are affiliated with, responding on their behalf for receptions, parties, workshops, and presentations.
- Own the Prize Giveaway Program (source, ship, and track prize giveaways)
- Various personal work as needed such as reservations, appointments, errands, etc.
- Assist with philanthropic efforts such as appearances, boards, etc.
- Other duties as required, support and work with other Executives and team members.
- Position Specification (continued) Page 3_

**Background Experience and Skills**:

- 3 to 5 years of administrative experience, preferably at an intermediate level
- Post-Secondary Education in a related field
- Ability to maintain a high degree of professionalism while working with deadlines.
- Ability to handle highly confidential material and correspondence.
- Superior communication skills (both oral and written) and ability to use good judgment.
- Highly organized with the ability to multitask.
- Anticipate needs and proactively act accordingly.
- Detail-oriented and proactive approach
- Strategic thinker with an innovative spirit
- Sense of urgency; proven ability to set priorities and handle multiple tasks simultaneously.
- The ability to work independently and be accountable but also works well within a team setting.
- Team-oriented individual who shows initiative and demonstrates flexibility.
- Advanced Microsoft Office and Google Suite skills
- I.T. savvy - the ability to troubleshoot basic computer issues.
- Ability to travel.

**Why join WLBG?**
- Hybrid work model (2 days per week in the office)
- Competitive salary ($55-75K)
- Extended health benefits from day one (employer pays 100% premiums)
- A team-oriented, fun group of team members
- Opportunity to be part of an organization that is changing the weight loss industry

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