Registrar, School Visits

2 weeks ago

Toronto, Canada Harbourfront centre Full time

**Application Deadline: February 10, 2023**

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre

**Position Title**: Registrar, School Visits

**Department**: Education

**Reporting to**: Manager, School Visits

**Type of Employment**: Full-time, 35 hours per week

**Location**: Toronto

**Role Summary**:
**Responsibilities**:

- Supports the Manager, School Visits, Education Officer, Visual Arts, Education Officer, Urban Studies and Waterfront Explorations in program review and development, advocating for the needs of visiting teachers as identified through the registration process.
- Advocates for the needs of diverse schools, student groups and demographics as identified through the registration process, with a keen awareness of equity, diversity, inclusion and anti-racist practices and approaches.
- Works with the School Visits team to ensure venue maximization through daily and weekly schedule meetings.
- Liaises with site services, planning, production and security to ensure optimal venue use within our campus.
- Works with the web communications team on annual review of our online registration portal to reflect program changes and improvements.
- During the Summer months (July and August), support the Manager, Recreational Learning and the Registrar, Recreational Learning in tasks associated with the daily operation of Summer Camps on an as-needed basis.
- During the Summer months (July and August), support the Manager, School Visits in the execution of our summer programs, including teaching responsibilities.
- Coordinates the administrative activities of the School Visits programs including developing and implementing systems and procedures, forms, prioritizing work and organizing work flow.
- Collects deposit fee and processes payments for all School Visits programs.
- Prepares weekly deposits to our Finance team, including payments received in cash, by cheque, credit card or payment advice from various user groups.
- Prepares and submits a biweekly pacing report to the Manager, School Visits, CFO and CPO.
- Prepares a monthly credit card reconciliation for all expenses on the division credit card.
- Supports the Manager, School Visits in all monthly, quarterly and annual reporting and statistical analysis.
- Recommends innovative strategies for revenue generation in all School Visits portfolios.
- Oversees processing of financial forms (e.g. cheque requisitions) and ensures that documentation is complete and accurate. Assigns budget codes.
- Supports co-op students, interns and volunteers as needed.
- Trains the Coordinator, Waterfront Explorations on administrative tasks to support the operation of our seasonal outdoor education program.
- Orients and trains all School Visits employees on administrative systems and procedures, such as Artifax, Basecamp, Microsoft Office, Harbourfront Centre Intranet and other software pertinent to their job function.

**Requirements**:

- One to three years of administrative experience acquired through work in a similar capacity, preferably within an not-for-profit or education institution.
- Excellent oral and written communication skills, including an ability to handle potentially difficult situations with diplomacy.
- In possession of a clear Police Reference Check with Vulnerable Sectors Screening.
- Is Bilingual (English-French) is considered an asset.
- Standard First Aid (CPR-C) is considered an asset.
- Ontario Driver’s License (G Class) with clean driver’s abstract is a plus.
- Interest in acting as a substitute teacher for any School Visits programs, should absent teachers need coverage; completion of a Bachelor of Education is desirable.
- Knowledge of Artifax or similar venue management software is a plus.
- Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.
- Harbourfront Cetnre recognizes its heightened duty to protect employees from health and safety risks associated with COVID-19. As such, an offer of employment shall be conditional upon proof of full Covid-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.

Apply

**Our Values**:
**Open**
We’re friendly, welcoming and inclusive, with an experimental attitude that thrives on collaboration.

**Brave**
To achieve our bold ambition we empower and support imaginative risk and we always try to learn from our mistakes.

**Rigorous**
We ar

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