Executive Assistant

3 weeks ago

New Westminster, Canada Fraserside Full time

**Executive Assistant**
**Full-time**
- Fraserside is inspired to create communities of belonging where the diversity of all people is welcome. _
- Fraserside is a multi-service agency that supports people needing housing, seeking work, and/or living _
- with developmental disabilities, mental health or substance use issues, or low income. _
- The roots of Fraserside Community Services Society extend back to 1972 when a small group of people _
- formed a support group to help one another cope with, and overcome, personal challenges. What _
- started out as six people working from a basement has evolved into an organization employing around _
- 200 people, working out of 13 locations, across six communities. We truly believe, "We all belong" _
- We are currently recruiting for a full-time Executive Assistant, reporting to the CEO. _

**JOB SUMMARY**:
This position provides professional administrative support to the CEO and for the day-to-day business
operations of the organization in the areas of communications, fund development, board administration
and quality improvement functions. The Executive Assistant also provides administrative support to the
management team as needed, and in particular assists with Human Resources projects such as
coordinating employee orientation and employee surveys.

**QUALIFICATIONS**:
Post-secondary education in Business /Office Administration or related field, with three (3) years
providing support in a senior administrative role. Certified Administration Professional (CAP) is an asset.

**Knowledge, Skills and Abilities**
- High degree of professionalism using strong interpersonal skills and the ability to build

relationships with stakeholders, staff, board members, external and community partners.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

with excellent attention to detail.
- Demonstrated ability to problem solve and manage multiple priorities simultaneously.
- Demonstrated ability to handle confidential and sensitive information with a high degree of

discretion.
- Ability to react with appropriate levels of urgency to situations and events that require quick

response or turnaround.
- Ability to work collaboratively with cross-functional teams.
- Demonstrated ability to work independently, taking initiative, making sound decisions, and

being accountable for results.
- Excellent written communication, including the ability to prepare reports and respond

professionally to inquiries.
- Expert proficiency in MS Office Suite (Outlook, Word, Excel, and Power Point); with knowledge

of using video conferencing software, such as MS Teams.
- Demonstrated knowledge of Adobe Acrobat, Adobe InDesign, Social Media platforms with an

ability to design and edit graphic presentations and materials.
- Successful completion of a Criminal Records Check

June 2023

**RESPONSIBILITIES**:
1. Facilitate, coordinate, edit, write, design, and distribute documents including annual
reports, manuals, letters, newsletters, brochures and funding and grant proposals.

2. Support fund development projects including preparation of communications materials.

3. Maintain the agency website ensuring it remains current and post information and news

articles. Maintain and grow the agency’s social media presence.

4. Support the CEO in providing administrative, clerical and communication functions for the
Board as well as compiling and distributing board packages, Societies Act filing, preparation
for the AGM, and Board and committee meeting clerical support.

5. Gather, collate and distribute a variety of reports, such as quarterly and annual reports, that

support the business functions of the organization for review by the CEO and management
team.

6. Support Human Resources department activities, such as coordination of Orientation

sessions, employee survey administration and reporting, ensuring policies and procedures
are updated; assist with communication of new policies and procedures, etc.

7. Provide administrative support on quality assurance including outcomes management,

agency reports, and quality practice. Facilitate the ongoing implementation of CARF
accreditation standards.

8. Develop and maintain an online filing information management system.

9. Determine and establish office procedures, greet visitors; maintain office areas, order office

supplies and maintain inventory.

10. Work in compliance with the policies and procedures of Fraserside Community Services
Society as well as program procedures and regulations.

11. Engage in other work-related activities, as required.
- forward to reviewing your resumes, although we may only be able to contact those who have been selected for an _
- interview. _

June 2023

  • Executive Assistant

    4 weeks ago

    New Westminster, Canada Highrim Holding international Limited Full time

    Full Job Description Highrim Holding international Limited, a subsidiary of a company listed on NASDAQ, seeks to hire an Executive Assistant (EA) to provide administrative support to the CEO and Directors. The EA will play a critical role in assisting the CEO and Directors in improving the organization's effectiveness. Main responsibilities: - Providing...

  • Client Partner, Executive

    4 days ago

    New Westminster, British Columbia, Canada Fraser Health Authority Full time

    Salary rangeThe salary range for this position is CAD $ $54.80 / hour Why Fraser Health?Fraser Health is the heart of health care for over two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser...

  • Client Partner, Executive

    4 days ago

    New Westminster, Canada Fraser Health Full time

    Detailed Overview Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Reporting to the Director, Executive and Senior Leadership Acquisition, the Client Partner leads the recruitment initiatives for an assigned executive search portfolio and...

  • Executive Assistant

    11 hours ago

    Moncton, New Brunswick, Westmorland, Canada Achieve Financial Full time

    Looking for a new challenge ? Executive AssistantMinimum 3-5 years’ experience working in the Financial Services Industry. Operating and full understanding of the “Univeris System” is a MUST. Proficient in Microsoft Office; Excel, Word, etc. Demonstrated organizational skills and time management with solid problem solving skills. Ideal candidate is...

  • Administrative Assistant

    1 month ago

    New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...

  • Administrative Assistant

    4 weeks ago

    New Westminster, Canada UFCW1518 Full time

    **UFCW 1518 is hiring an Administrative Assistant to join our team.** **Join us in the fight for fairness.** **About UFCW 1518** At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and...

  • Client Partner, Executive

    3 days ago

    New Westminster, Canada Fraser Health Authority Full time

    Salary rangeThe salary range for this position is CAD $38.12 - $54.80 / hour Why Fraser Health?Fraser Health is the heart of health care for over two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the...

  • Student Assistant, Wellness Leader

    21 hours ago

    New Westminster, Canada Douglas College Full time

    The position is located at the Coquitlam/New Westminster campus. Hours of work: up to a maximum of 20 hours/week. The work terms for this position are:1. Fall 2023: September 5, 2023 – December 17, 2023 2. Winter 2024: January 3, 2024 – April 24, 2024 3. Summer 2024: May 6, 2024 – August 18, 2024 What Douglas Offers DO what you love. Be good at...

  • Student Assistant, Wellness Leader

    21 hours ago

    New Westminster, Canada Douglas College Full time

    The position is located at the Coquitlam/New Westminster campus. Hours of work: up to a maximum of 20 hours/week. The work terms for this position are:1. Fall 2023: September 5, 2023 – December 17, 2023 2. Winter 2024: January 3, 2024 – April 24, 2024 3. Summer 2024: May 6, 2024 – August 18, 2024 What Douglas Offers DO what you love. Be good at...

  • Student Assistant, Wellness Leader

    23 hours ago

    New Westminster, Canada Douglas College Full time

    The position is located at the Coquitlam/New Westminster campus. Hours of work: up to a maximum of 20 hours/week. The work terms for this position are:1. Fall 2023: September 5, 2023 – December 17, 2023 2. Winter 2024: January 3, 2024 – April 24, 2024 3. Summer 2024: May 6, 2024 – August 18, 2024 What Douglas Offers DO what you love. Be good at...

  • Assistant Director of Admissions

    1 month ago

    New Westminster, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an **Assistant Director of Admissions** (ADOA)** to join us at VaCC, New Westminster. **Position**: Assistant Director of Admissions (ADOA) **Job Status**: Full-time and Permanent **Location**: Fully on-site at 810 Quayside Dr #218, New Westminster, BC V3M 6B9 **Expected Start Date**:May 13, 2024 **Reports...

  • Event & Social Media Assistant

    7 days ago

    New Westminster, Canada New Westminster Hyack Festival Association Full time

    Overview: We are seeking a talented and creative Events & Social Media Assistant to join our team this summer! *Please note this is a Canada Summer Jobs position and all applicants must have a valid PR or be a Canadian Citizen and be between the ages of 15-30 years old.* Who we are: For over 52 years the Hyack Festival Association has been enriching the...

  • Facilities Assistant

    2 days ago

    New Westminster, British Columbia, Canada Yorkville University Full time

    About Us:The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work. We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work. We...

  • Assistant Department Manager, Pharmacy

    2 days ago

    New Westminster, Canada London Drugs Full time

    Assistant Department Manager, Pharmacy The Assistant Department Manager, Pharmacy is a developmental position used to educate and prepare the individual for the responsibilities of the Pharmacy Manager position. This person is responsible for: • Ensuring the pharmacy meets all the standards set by the provincial pharmacy regulatory body and all...

  • Student Assistant, Community Relations

    1 month ago

    New Westminster, Canada Douglas College Full time

    The Role Student Assistant, Community Relations & Events will assist the Community Relations Supervisor with organizing and preparing for upcoming events. The Student Assistant, Community Relations & Events will be stationed in the Anvil Centre Office Responsibilities Assist in the planning and execution of internal and external events. Collaborate...

  • Program Assistant, Centre for Conflict Resolution

    4 weeks ago

    New Westminster, Canada Justice Institute of British Columbia Full time

    **Date**: February 6, 2023 **Competition**:#23-04A **APPLICATIONS ARE INVITED** **FOR THE FOLLOWING ONE YEAR FULL-TIME TERM POSITION** **(Please note this term may be shortened or extended due to operational requirements) **Position: Program Assistant - Tuition Courses** **Division: Centre for Conflict Resolution, School of Health, Community & Social...

  • Overnight Assistant Manager

    1 month ago

    New Westminster, British Columbia, Canada Walmart Canada Full time

    Position Summary...To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.What you'll do...1.As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales...

  • Fresh Assistant Manager, Management

    4 weeks ago

    New Westminster, Canada Walmart Canada Full time

    **Position Summary... **:To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales. **What you'll do...**: 1. As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management...

  • Assistant Department Manager, Pharmacy

    1 week ago

    New Westminster, Canada London Drugs Full time

    Not just a job…a communitya partnershipa team You'll experience them all at London Drugs. As one of Canada's fastest-growing and most successful retail chains, we know what it takes to build a satisfying career. We are seeking innovative, patient focused professionals to join our team! You'll experience them all at London Drugs. As one of Canada's...

  • Student Assistant, Athletics

    21 hours ago

    New Westminster, Canada Douglas College Full time

    Student Assistant, Athletics & Recreation Marketing and Communications Position Title Student Assistant, Athletics & Recreation Marketing and Communications Posting Number Posting Number 01954SA Location Grade or Pay Level Grade or Pay Level SA - Pay Level I Salary Range Salary Range $17.88/hour Position Type Position Type Student...