Law Clerk

4 weeks ago

Toronto, Canada Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario Full time

**Position Summary**

Providing legal, administrative, and case management support to the Legal Conduct team (the “team”) by preparing drafts of legal documents, reviewing investigation files in preparation for disclosure briefs and assisting counsel in preparing for all aspects of legal proceedings. Assisting in the preparation of materials for legal proceedings. Maintaining all correspondence / material while adhering to the College’s information management principles and guidelines. Coordinating records management needs within the Legal Conduct team, and with the support of records management staff. Responding to calls regarding conduct matters and directing callers to the appropriate resources. Other duties as assigned by Manager, Legal Conduct from time to time.

**What you’ll do at OCP**
- Preparing first draft of legal documents for counsel review, such as notice of hearings, motions, and affidavits
- Reviewing investigation files and preparing and indexing first drafts of disclosure briefs, for counsel review
- Assisting counsel in the creation of high-quality documents and materials for use in legal proceedings, including agreed statements of fact, document books, briefs of authorities and pre-hearing conference memos
- Assisting counsel in preparation for pre-hearings and hearings, including communication with witnesses, Registrants, and/or Registrants’ counsel, where necessary
- Conducting legal research of legislation, regulations, and legal databases
- Attending pre-hearing conferences and hearings and take detailed notes as required
- Drafting appropriate correspondence for a wide range of situations, for review by counsel
- Proof-reading and editing legal documents and correspondence to ensure high standards are consistently met
- Sending correspondence in timely manner
- Supporting counsel in all phases of legal proceedings before the Discipline and Fitness to Practise Committees
- Interacting with external counsel, opposing parties, and tribunal representatives in a professional, accurate and positive manner
- Tracking key tribunal and other deadlines and working to ensure the team meets those deadlines
- Maintaining the team’s electronic files, including filing of correspondence sent and received
- Working with information management to ensure timely and consistent archiving of Legal Conduct file material
- Retrieving archived material on request
- Working with the team to track and report statistical information on department activities
- Keeping various internal databases updated and accurate at all times
- Troubleshooting problems and providing guidance to others on the use of internal databases
- Providing feedback on processes and practices within the department, in order to contribute to process improvement
- Coordinating calendars, scheduling meetings, booking rooms and related services
- Arranging and utilizing teleconference and video conferencing systems
- Distributing materials needed for meetings
- Managing inquiries from various external parties and respectfully answering inquiries with respect to the discipline process
- Other responsibilities as assigned by the Manager, Legal Conduct

**What we’re looking for**
- Experience in records management is an asset
- Excellent time management and organizational skills
- Proven ability to prioritize workload based on organizational risk and public protection
- Excellent proof-reading skills, including exacting attention to detail
- Tact and diplomacy; ability to deal effectively with stakeholders over the phone and in person
- Judgement and discretion; ability to maintain the confidentiality of sensitive file material and information
- A strong focus on customer service with a positive and professional disposition
- Excellent interpersonal skills: ability to work effectively in a team setting
- Excellent and professional written and verbal communication skills
- Ability to solve problems independently and a willingness to tackle new challenges and upgrade skills when required

**What experience we prefer**
- College diploma in a related field such as law clerk or paralegal program
- Must have 3-5 years of recent relevant experience in an administrative capacity such as working in a legal environment or as a law clerk.
- Experience working with a professional regulator considered an asset

**Why work for us?**

We are the registering and regulating body for the profession of pharmacy practice in Ontario with a mandate to service and protect the public interest. In addition to ascertaining all registrant meet professional standards, the College sets and ensures ongoing adherence to professional and operational standards as it leads the advancement of pharmacy.

If you are interested in joining the College, please forward your cover letter and resume in confidence, by November 11, 2021, stating salary expectations.

**OCP is committed to supporting accessibility and diversity.**:

- Requests for accommodations can be made

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