HR Generalist

6 months ago

Markham, Canada Diros Technology Inc. Full time

**HR Generalist & Office Administrator**

Diros Technology Inc. is a medical technology company focused on delivering clinically superior medical device solutions to help patients get back to the things that matter.

As leaders in the industry, Diros Technology Inc. manufactures, services, and sells electronic medical devices, accessories and consumables used to treat chronic pain to the global market.

At Diros Technology Inc. we value the diversity that exists within our workforce and the communities in which we do business.

**BENEFITS OF WORKING AT DIROS**
- Flexible schedule
- A safe and fun working environment
- Competitive salary
- Extended Medical and Dental benefits
- Paid time off
- Opportunity to grow with a prestigious, fast-growing company.

**POSITION OVERVIEW**

We are currently looking for an experienced HRBP and Office Administrator to join our dynamic team on-site at our Markham location. Reporting to the Human Resources Manager, the HRBP and Office Administrator is responsible assists the Human Resources department in managing the HRIS/Payroll system, ensuring all human resource and health and safety initiatives are met. As an Office Administrator, this roles ensures all phone calls are answered and visitors are greeted in a timely manner. In addition, this role is responsible for ordering office items, preparing meeting rooms and meeting with employees to review situations.

**WHAT YOU WILL DO**

**HR Function**
- Update HR documentation and manage all employee files (physical and electronic)
- Support Department Managers with employee recruitment efforts, exits, temp employees etc.
- Monitor and facilitate employee training.
- Onboard all new employees and offboard all exiting employees
- Manage and coordinate benefits administration with employees, ensuring documents are completed correctly and sent to provider in expected time frames, and all questions are answered.
- Assist in Performance Reviews ( probationary and annual), providing resources and necessary documents as required.
- Support the payroll process through uploading payroll, following up with anomalies in payroll with Department Managers.
- Manage and maintain absence tracker - following up with supervisors and managers for requests on a bi-weekly basis.
- Administer and/or support HR programs including, policy enforcement, training and development, service awards, monthly lunches etc.
- Review and address HR inquiries and accessibility requests
- Participate in investigations process, conducting interviews and gathering information when required
- Ensure the strict confidentiality and privacy of company and team member information.
- Additional duties as required.

**H&S Functions**
- Update H&S documentation.
- Monitor and support H&S related education, training and credentials of JHSC Committee members.
- Carry out and support H&S audits, drills, inspections, and team meetings
- Coordinate with H&S support contractors and WCB when required.
- Control H&S supplies inventory and make sure it is in accordance with team and program needs.
- Assist in incident investigations, hazard assessments, orientations, etc.
- Additional duties as required.

**Office Administration**
- Carry out a variety of administrative duties, such as generating and distributing our office newsletter, assisting in the coordination of company activities and functions, documentation development support, assisting with meetings and presentations.
- Manage phone system, shared office calendar (MS Outlook), and office equipment maintenance.
- Control office supplies inventory and make sure it is in accordance with office needs.
- Coordinate with janitorial service and other contractors, verifying work orders when required.
- Assist with distribution, processing, scanning, and storage of work-related documents.
- Provide support to Finance team including A/R & A/P functions such as record keeping, posting payments, tracking overdue accounts, tracking customer deposits and follow up.
- Assist in the verification of purchase orders and invoices, following up with missing/incorrect information, preparing invoices for payment, record keeping an filing.
- Assist with reviews of customer quotes, credit, payment terms and pro-forma invoices when required.
- Provide general assistance to Senior Management, maintaining Senior Management calendar, organizing meetings when required.
- Additional duties as required

**REQUIREMENTS**
- Post secondary education in an office/business administration, Manufacturing safety administration and/or Human Resources Administration
- 3+ years of experience of office administration (preferably in a small office setting)
- 2+ years experience in administering Health and Safety programs in a manufacturing environment
- 2+ years experience in an HRBP role in a manufacturing setting
- Previous experience validating and managing HRIS and payroll systems
- Previous experience administering and managing benefit program
- Previous experi

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