Executive Assistant

1 week ago

Vancouver, Canada Parq Vancouver Full time

**OUR COMPANY**

Parq Vancouver is Where Vancouver Plays.

Featuring a beautiful casino, high-end salons, restaurants, entertainment, bars, patios, and hotels all under one roof, Parq is where Vancouverites and visitors alike come to have fun with friends and family in a vibrant and memorable environment unlike anything else in the city.

We are proud to celebrate Vancouver, its beauty, and its people, which we do through creating unique experiences, offering high quality amenities, and building relationships with locals, visitors and like-minded businesses.

**OVERVIEW**

The role of the Executive Assistant and Office Manager is to provide support to the Senior Executive Team. This position is responsible for calendar management, correspondence, expense reporting, travel arrangements, events planning, general administrative support, and general office organization.

**WHY WORK AT PARQ**
- Extended Health and Dental Benefits
- RSP/RRSP Matching
- Employee and Family Assistance Program
- Tuition Reimbursement
- 20% off at Parq Food & Beverage Outlets
- Discounted rates at local businesses within the community
- Volunteer opportunities
- Employee Recognition Program
- Opportunities for growth and development
- Companywide events
- Refer a Friend Program

**DUTIES AND RESPONSIBILITIES**
- Provide administrative and organizational support to the Senior Executive Team; coordinate and schedule meetings and appointments on a priority basis; produce meeting agendas, minutes and reports
- Screen, assess and anticipate workload based on knowledge of Executives’ and department heads’ priorities
- Monitor and respond to verbal and written enquiries from internal and external stakeholders
- Ensure maintenance of all official documents and files; establish procedures for records access
- Manage administration office space (supply ordering) and implement efficiencies
- Project manage team and special events, coordinate information flow and issue management
- Act as a liaison with executive for internal associates, external organizations and partners
- Coordinate and process bank reconciliations, corporate credit cards, senior officials’ expense claims, Parq gift card requests, travel requests and invoices
- Provide overflow support across the finance team as needed
- Provide support to other members of the leadership team if and when time permits
- Other duties as assigned

**QUALIFICATIONS AND EXPERIENCE**
- Minimum of 5 years related administrative experience with minimum 3 years’ experience at an executive level
- Degree, diploma or certificate in Office Administration, Business Administration or equivalent combination of skills and experience in a related field
- Demonstrated excellence in both written and oral communication (i.e. general correspondence, reports, actions plans, minutes and administrative policies and procedures); capable of prioritizing workload and detail-oriented
- Ability to exercise discretion and professionalism in handling sensitive situations, and maintaining an appropriate level of confidentiality
- Exceptional organizational skills, ability to work independently using initiative and judgment managing issues, projects and people
- Ability to work effectively with all levels of management and employees; experience in dealing with external stakeholders at a senior level
- Ability to provide superior customer service experience
- Able to adapt to changing priorities and managing multiple tasks

**CERTIFICATES AND/OR LICENSES REQUIREMENTS**
- Ability to obtain and maintain GPEB registration
- Ability to complete all BCLC required trainings
- Serving it Right certification

**PHYSICAL REQUIREMENTS**
- Able to lift, handle, and transport materials that are over 20 lbs
- Required to sit, stand and walk during working hours
- We would like to acknowledge that at Parq Vancouver we live and work on the unceded traditional territories of the Coastal Salish peoples of the Musqueam, Squamish, and Tsleil-Waututh Nations_

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