Legal Assistant

4 weeks ago


Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Senior Counsel, provides confidential, legal and administrative support, including drafting or preparing correspondence, legal documents with an emphasis on real estate and expropriations as well as administration and management of legal practice.

**MAJOR RESPONSIBILITIES**
- Drafts and/or prepares by-laws, agreements, contracts, statements, affidavits, corporate searches, correspondence, documentation pertaining to real estate law and expropriations as assigned.
- Administers and processes legal documents and ensures security, insurance requirements and authorization within the limitation period are met to protect the legal and financial interests of the Region; arranges for signature, execution and registration of documents and agreements.
- Assists in drafting and in the preparation of confidential correspondence, documents and reports.
- Identifies best practices and procedures in connection with job duties and responsibilities and implements changes.
- Maintains filing system, precedents etc. and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management (Versatile).
- Produces and distributes documents, ensuring security and confidentiality of information.
- Ensures receipt and appropriate distribution of Regional fees and charge monies.
- Acts as the communications link between Counsel and cross-department staff, politicians, outside agencies and the public.
- Participates in meetings, staff committees and work groups as assigned.
- Provides back-up coverage, as required, during the absences of other Legal Assistants.
- Performs other duties as assigned to meet Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a post-secondary education in a Legal Assistant Program or equivalent approved combination of education and experience.
- Minimum of five (5) years legal administrative experience in a private or public law practice with an emphasis in Real Estate Law.
- Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability.
- Demonstrated ability to research/investigate issues and resolve problems.
- Organizational skills and ability to assess priorities, work independently to meet required deadlines with conflicting demands and changing priorities.


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