Project Coordinator

2 weeks ago

Niagara Falls, Canada Haag Canada Inc. Full time

**Position Summary**

The Haag Canada Project Coordinator will provide support and assistance to all within the company while overseeing scheduling and data processing. The Project Coordinator will interact regularly with engineers, consultants, and clients.

**Duties and Responsibilities**

The duties and responsibilities of the Project Coordinator include, but are not limited to, the following:
Data Entry
- Enters job information to open jobs in Salesforce;
- Transcribes information into report format or formats documents engineer(s) and/or consultant(s) sent; and
- Composes and types routine correspondence.

Report Production
- Electronically stores correspondence and other materials;
- Processes photos and captions;
- Produces attachments and other documents as required for report completion; and

Administrative Support
- Courteously answers and screens phone calls and arranges conference calls;
- Coordinates schedule, arranges meetings and makes appointments as needed;
- Arranges travel schedules and reservations as requested;
- Participates in special projects, researches and compiles information, as necessary;
- Serves on special committees and completes special assignments;
- May be required to ensure that their engineers’ licenses, expert witness records, and resumes remain current;
- Updates job cards to include inspection dates, report dates, billing notes, address changes, and verifies sample storage information;
- Assists with taking job assignments, as necessary;
- Files correspondence and other records as needed;
- Routes appropriate job files/items for filing;
- Monitors sample storage, tracks when samples are taken and provides appropriate paperwork to client and personnel; and

Billing
- Encourages and assists team members to bill in a timely manner;
- Reviews Engineers Billing Report (EBR) as requested;
- Identifies jobs to be billed, obtains engineer’s approval, invoices; and
- Understands when special billing is required and follows billing guidelines.

Other
- Other duties as assigned.

**Minimum Requirements**
- Post-secondary education in English, Communication or a related field;
- Exceptional grammar and proof-reading skills;
- Strong computer skills including Microsoft Office (Word and Excel) and Adobe Acrobat;
- Demonstrated in-depth administrative support techniques and principles;
- Strong written and verbal communication and interpersonal skills to build and maintain cooperative working relationships;
- Demonstrated ability to anticipate and solve practical problems or resolve issues;
- Maintains enthusiasm and a sense of urgency towards work; and
- Accepts and adjusts to changes in work priorities willingly and efficiently.

**Working Conditions**
- Work out of the Niagara office Monday-Friday 9:00am-5:00pm
- Able to work on a computer for long periods of time;
- Required to spend long hours concentrating which will require attention to detail and high levels of accuracy; and
- Required to meet a number of deadlines.

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Niagara Falls, ON L0S 1B1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person

Expected start date: 2023-08-07

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