Ng2023- Project Administrator

2 weeks ago

Niagara Falls, Canada Hatch Full time

**Requisition ID**:83302

**Job Category**:Campus

**Location**:Niagara Falls, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Hatch is seeking a project support coordinator/administrator to join our Niagara Falls office. The primary role of the project support coordinator (PSC) is to provide assistance to project teams in the preparation and delivery of documents. Working in our electronic document management system (EDMS), responsibilities include:
**What Will a Career at Hatch Offer You**:
You will:

- Be given opportunities to contribute to complex projects around the world in meaningful ways
- Work on challenging projects and problems and gain experience in the office and on project sites
- Collaborate with diverse teams locally and globally
- Gain relevant experience and support in obtaining your professional designation
- Benefit from formal and informal mentorship from some of the leading minds and authorities in the industry
- Participate in local Professional Development Programs, Sustainability Week, Toastmasters, and more to develop your skills
- Join in charitable, social, and sports activities with other Hatch employees

**Responsibilities**:

- Formatting, quality checking and compiling project documentation using standard templates

and styles (preparing custom templates or forms as required)
- Registering, allocating document numbers, and storing documents in the EDMS, ensuring

accurate capture of metadata
- Ensuring all documents are prepared to Hatch quality standards while meeting all client

requirements
- Providing support to project team in all aspects of document management and use of the EDMS
- Scheduling and coordinating meetings, attending and recording minutes
- Planning and booking travel
- Providing general administrative support to the project management team
- Working closely with the client regarding schedule of document delivery and meetings
- Liaising with document control to assist in document delivery.

**Document Control**
- Assisting in setting up distribution matrices in the EDMS.
- Registering and maintaining the master list of attribute values in the EDMS, such as the facility

breakdown structure codes, procurement package codes etc.
- Managing the package tool and assisting the project teams in maintaining EWP packages, CWP

packages and handover packages and other packages as required
- Allocating deliverable document numbers as required
- Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
- Registering and classifying deliverables and other documents as required in the EDMS
- Managing versions and revisions in the EDMS
- Transmitting deliverables and other documents as instructed by project leads
- Providing reports from the EDMS such as the engineering status and vendor/contractor

document submission status, engineering progress measurement, review cycles and assisting in

expediting internal reviews
- Managing the EDMS portals for transmitting, receiving, and distributing documents to external

Users
- Auditing meta-data in the EDMS to ensure accurate reporting available
- Ensuring the 24-hour turnaround of requests into document control
- If project hard copy filing for controlled documents is required, assisting the lead document

controller in setting up hard copy filing and maintaining hard copy filing.
- Advanced level user in Word, Excel, PowerPoint, Visio and Outlook
- Has experience working with an EDMS
- Possesses excellent communication skills both oral and written
- Is resourceful and confident
- Is able to interact in meetings and with colleagues and clients at all levels
- Can adapt to changes, multi-task, organize, and prioritize
- Is detail-oriented and follows tasks to completion
- Needs mínimal direction and shows initiative
- Able to solve problems and negotiate difficult situations
- Has 0-3 years’ experience in a similar role, ideally in an engineering environment.

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

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