Digital Initiatives Assistant

2 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Tech Svc Library Asst 4 (Gr8)

Job Title

Digital Initiatives Assistant

Department

UBC Library | Digital Initiatives | Digitization Centre

Compensation Range

$4,601.00 - $4,953.00 CAD Monthly

Posting End Date

December 7, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Digital Initiatives Assistant provides complex assistance to the Digitization Centre by overseeing operations including training, documentation and the creation, enhancement, management and on-going preservation of digitized material in a variety of formats.

Organizational Status

Works independently under the general supervision of the Digital Projects Librarian. Collaborates on digitization projects with faculty and staff in the unit and beyond as appropriate. Liaises with IT staff responsible for maintaining software that provides access to digitized materials (e.g. CONTENTdm) as well as staffing the Digital Initiatives Unit as appropriate.

Work Performed

2. Provides training for Library staff and students in the optimal use of the Centre s scanning and digitization equipment.

3. In consultation with the Digital Projects Librarian, recruits, supervises, trains and schedules student assistants and coordinates their activities and distribution of tasks. Monitors performance and provides feedback to Librarian.

4. Assists the Head in producing the annual student assistant budget and tracking its expenditures. Prepares and maintains all payroll records and time sheets for student assistants. Submits payroll hours using e-payroll system.

5. Identifies, recommends and implements new policies, procedures, services and resources.

6. Digitizes and oversees the digitization of a wide range of materials (including but not limited to photographic images, textual records, audio and video recordings, cartographic and architectural drawings and printed material). Participates in the development of digitization projects and develops processes and procedures to promote optimal workflow.

7. Schedules and prioritizes uploads of digitized material to CONTENTdm (or other digital collections content management systems as appropriate). This includes creating collections, adding content and metadata and providing maintenance for digital repository collections as required.

8. Produces derivatives from digital materials for patrons and partners in a timely manner. Activities may include re-scanning at higher resolution for publication, cropping, re-sizing, reformatting or otherwise editing special media files.

9. Manages digitized files by naming, organizing and maintaining them in accordance with file naming conventions and folder structures to promote effective access.

10. Executes plans for preserving digitized files using Archivematica and other tools for all formats of material.

11. Researches and recommends appropriate software and hardware, technical standards and workflow procedures to support Digital Initiatives digitization activities.

12. Performs quality assurance and quality control to ensure compliance with image quality and reproduction requirements. Assess all digitized documents to ensure completeness, accuracy, and proper indexing.

13. Researches and stays current with recognized and evolving standards both for the preservation of digital files and the dissemination of these electronic resources via the web.

14. Compiles analytics and other statistical information relating to digitization activities.

15. Assists Librarians with the re-purposing and re-packaging of digitized material. Examples may include PowerPoint presentations, video productions, etc.

16. Prepares project material for digitization including light conservation work as necessary.

17. Maintains a range of playback and recording equipment both in support of digitization.

18. Performs other duties related to the qualifications and requirements of the job.

Consequence of Error/Judgement

Performs duties independently under mínimal supervision. Makes decisions in accordance with broadly established guidelines, library and university policies and procedures, requiring initiative to complete them independently. There are a variety of job tasks requiring ongoing prioritization. Unusual or major problems are referred to University Archivist in a timely manner. Good judgement is required in knowing when to refer and issue to the University Archivist. If proper attention is not paid to the creation and preservation of digital fil

  • Digital Media Production Assistant

    7 days ago

    Vancouver, Canada BC Children's Hospital Digital Lab Full time

    **Summary** The Digital Lab is an integrated unit of both BC Children's Hospital and the University of British Columbia. In alignment with the vision of both organizations, we lead digital projects across the spectrum of pediatric health, including research, education, health advocacy, and the delivery of clinical services. Our fundamental goal is to...

  • Digital Marketing Assistant

    2 months ago

    Vancouver, BC, Canada Big Fish Creative Full time

    Embracing the power of dynamic collaboration and close cooperation, we value teams that are not only well-prepared but also excel in navigating unique creative challenges. As a Digital Marketing Assistant at Big Fish Creative, you’ll serve as the catalyst driving our digital endeavors. Your role involves spearheading the production of both internal and...

  • Media Strategist

    2 weeks ago

    Vancouver, Canada Periphery Digital Inc. Full time

    ABOUT THE COMPANY Periphery Digital Inc. is a fast-paced, bilingual digital marketing and advertising agency founded and based in Vancouver, Canada. Specializing in both English and Chinese digital strategy and execution, some of our services include developing paid media strategies to drive leads and conversions, and using bilingual content and digital...

  • Media Planner

    2 weeks ago

    Vancouver, Canada Periphery Digital Inc. Full time

    ABOUT THE COMPANY Periphery Digital Inc. is a fast-paced, bilingual digital marketing and advertising agency founded and based in Vancouver, Canada. Specializing in both English and Chinese digital strategy and execution, some of our services include developing paid media strategies to drive leads and conversions, and using bilingual content and digital...

  • Digital Assistant

    1 month ago

    Vancouver, Canada Justice Education Society of BC Full time

    **ABOUT THE JUSTICE EDUCATION SOCIETY** **THE ROLE** We are looking for a hands-on team player to assist with a variety of digital projects at JES. The Digital Assistant will be working alongside a team of writers, designers, developers, and to support management in creating, designing, planning, and maintaining educational content. This position reports...

  • General Manager

    3 weeks ago

    Vancouver, Canada Lions Digital Solutions Full time

    **Who are we as a company?** **Lions Digital Solutions (LDS)** offers courses for different programs, from selling Amazon products & Airbnb hosting, to launching online marketing agencies. The solutions we provide are designed to integrate long-term development and growth for all of the clients we serve. They value innovation and initiative, and have built...

  • Senior Software Engineer, Fullstack

    3 weeks ago

    Vancouver, BC, Canada Providence Digital Innovation Group Full time €66 - €112

    Senior Software Engineer, Fullstack (LLM digital assistant) Providence is one of the largest not-for-profit health systems in the United States. At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more...

  • Marketing Assistant

    4 days ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Digital Marketing Assistant

    5 days ago

    Vancouver, Canada Jordans Interiors Full time

    **We are seeking a proactive Digital Marketing Assistant to join our team.** Are you passionate about digital marketing and looking for an opportunity to show your knowledge in the industry? Join us as a Digital Marketing Assistant and work with our busy team to boost our company’s image and drive sales. We are looking for a diligent marketer who has...

  • Digital Marketing Assistant

    2 months ago

    Vancouver, Canada eStruxture Data Centers Full time

    To ensure success as a digital marketing assistant, you should have in-depth knowledge of digital marketing techniques, excellent interpersonal skills, and be able to work to strict deadlines. Ultimately, a top-level digital marketing assistant provides valuable assistance to the marketing team and boosts the company image. **Digital Marketing Assistant...

  • Assistant Digital Merchant

    1 week ago

    Vancouver, Canada Lululemon Full time

    Who we are lululemon is a yoga-inspired technical apparel company up to big things. The practice and philosophy of yoga informs our overall purpose to elevate the world through the power of practice. We are proud to be a growing global company with locations all around the world, from Vancouver to Shanghai, and places in between. We owe our success to our...

  • PMO Analyst

    2 weeks ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    2 weeks ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    2 weeks ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    1 week ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    1 week ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • Senior Machine Learning Engineer

    2 weeks ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Senior Machine Learning Engineer

    2 weeks ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Senior Machine Learning Engineer

    2 weeks ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Senior Machine Learning Engineer

    1 week ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...