Central Production Executive Assistant

2 weeks ago


Montréal, Canada Moving Picture Company Full time

Company Description

TO BE ELIGIBLE FOR REMOTE WORK YOU MUST RESIDE IN MONTREAL

At Technicolor, we unite artistry and creativity with technology and innovation to create extraordinary experiences for audiences everywhere. Our award-winning visual effects studios, MPC Film, and MR. X our new Montreal studio MPC Episodic, work with the world’s most imaginative storytellers, to help create out of this world experiences. Film and Episodic Visual Effects (FEV) is the group which combines these brands to help leverage our knowledge and experience across the globe.

**Job Description**:
**Senior Management Team Support**:

- Support with Systems assistance, raising tickets
- Ad hoc administrative tasks: Printing, scanning, etc
- Optimal calendar management: cross-site meetings, time-zone conscientiousness
- Preparing expense reports using Concur platform
- Coordinate travel arrangements using Concur platform, upon request.
- Ad-hoc requests from SMT
- Work with operations team to support with event organization and restaurant bookings
- Minutes for regular meeting, as requested
- Onboarding support for supervisors, producers, and managers
- Coordinating and execution of plans with necessary departments and Heads for internal visitors: main contact for internal visitors - coordinate with Executive Assistants at other sites to coordinate internal visits. Communicate action items required by WFP, systems, and operations teams
- Coordinating and execution of plans with necessary departments and Heads for Client Visits: communicate action items required by WFP, systems, and operations teams
- Attendance tracking, upon request
- Attaining visas and travel documents

**Operations Support**:

- Filter SMT requests accordingly to specific operations support
- _ Minutes_ for facilities and operations meetings
- Assist in Health and Safety Committee management and organization
- Holiday Report / Kronos tracking
- Feedback on Systems Support and 'fact-checking' information, at times in onboarding Post-Mortems
- Ongoing documentation of existing and new processes: Concur, DASH, Onboarding, Accesses, _Processes Teams Chat_
- OT Weekend Projection
- _____________________________

**Soutien **à** l’équipe de direction senior**
- Support avec l’assistance des Systèmes, la collecte de tickets
- Tâches administratives : impression, numérisation, etc.
- Gestion optimale du calendrier ; réunions inter-sites, respect des fuseaux horaires
- Préparation des rapports financiers à l’aide de la plateforme Concur
- Coordonner les préparatifs de voyage a l’aide de la plateforme Concur, sur demande
- Demandes par l’équipe de direction
- Travailler avec l’équipe des opérations pour soutenir l’organisation d’évènements et les réservations de restaurants
- Prises des notes de réunion, sur demande
- Support d’intégration pour les superviseurs, les producteurs et les gestionnaires
- Coordination et exécution des plans avec les départements nécessaires et les chefs pour les visiteurs internes - coordonner avec les assistants exécutifs sur d’autres sites pour coordonner les visites internes. Communiquer les actions requises par le PAM, les systèmes et les équipes opérationnelles
- Coordination et exécution des plans avec les départements nécessaires et les chefs des visites des clients : communiquer les éléments d’action requis par le PAM, les systèmes et les équipes opérationnelles
- Suivi des présences, sur demande
- Obtenir des visas et des documents de voyage

**Soutien aux opérations**
- Filtrer les demandes de l’équipe de direction en fonction de la prise en charge d’opérations spécifiques
- Prises des notes des réunions sur les installations et les opérations
- Aider à la gestion et à l’organisation du comité de santé et sécurité
- Rapport de vacances / Suivi Kronos
- Commentaires sur l’assistance des systèmes et les informations de « vérification des faits », parfois lors de l’intégration des post-mortem
- Documentation continue des processus existants et nouveaux : Concur, DASH, Onboarding, Accès, Processus Teams Chat
- Projections du temps supplémentaire leur de week-end

**Qualifications**:
**Qualifications**:

- Exceptional commitment to customer service and support
- Ability to anticipate needs and action tasks proactively
- Organized and efficient
- Strong communication skills, oral and written
- Strong problem-solving skills
- Ability to work efficiently under tight deadlines and prioritize tasks
- Strong attention to detail
- Team player
- Personable and calm nature
- Strong knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Bilingual (English and French), oral and written
- _____________________________

**Les attributs désirent**:

- Engagement exceptionnel envers le service client et l’assistance
- Capacité à anticiper les besoins et les taches de manière proactive
- Organisé et efficace
- Solides compétences en commun



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