Executive Assistant
1 week ago
**Imperial Tobacco Canada is evolving at pace - truly like no other organization.**
**We have a clear purpose to build A Better Tomorrow by reducing the health impact of our business. Among other things, this entails our commitment to providing adult consumers with a wide range of enjoyable and less risky* products. Modern Oral nicotine products play a key part in this mission. To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**
- Based on the weight of evidence and assuming a complete switch from cigarette smoking. These products are not risk free and are addictive.
**WE ARE LOOKING FOR AN**EXECUTIVE ASSISTANT / FLEET COORINATOR**.**
**SENIORITY LEVEL**:G33
**FUNCTION**: Commercial Marketing
**LOCATION**: Montréal,**Canada
**ROLE POSITIONING AND OBJECTIVES**
The **Executive Assistant/Fleet Coordinator**role will be responsible to provide daily support and assistance to the VP Sales & Trade Marketing to enable efficient operation of the function. The incumbent will be required to adopt a high level of professionalism and positive attitude in the daily interactions with different stakeholders cross functionally. The incumbent will also work closely with the EHS/ESG team with regards to the smooth coordination of activities involving the fleet management.
**Reports to**:Vice President - Sales & Trade Marketing.
**WHAT YOU WILL BE ACCOUNTABLE FOR**
- **
- ** Vendor and Budget Management**: Handle vendor processes, manage purchase orders and invoices, and track budget spending. Ensure compliance with vendor procedures and policies.
- ** Event and Logistics Coordination**: Organize internal and external meetings, travel bookings, and client entertainment events.
- ** Fleet Management**: Oversee fleet governance, manage supplier relationships, and ensure compliance with fleet policies. Generate reports on vehicle performance and manage driver safety scorecards.
**ESSENTIAL EXPERIENCE, SKILLS, AND KNOWLEDGE**
**Education / Qualifications / Certifications Required**
- Higher Secondary Studies and working towards a certificate in secretarial or administrative duties.
**Experience Required**
- Minimum of 2 years in a secretarial or administrative support role in a dynamic business environment.
**Technical / Functional / Leadership Skills Required**
- Proficiency with MS Office, with advanced knowledge of Excel and intermediate knowledge in PowerPoint and word and SAP.
- Ability to effectively plan, organize and prioritize as well as strong problem solving skills.
- Strong interpersonal skills, and the ability to work in a dynamic, fast paced team environment.
- Excellent communication skills both written and verbal in French and English.
**BENEFICIAL**
- Understanding of BAT’s Transformation Strategy and key corporate objectives.
- A detailed knowledge of BAT functions, policies and processes.
**ABOUT OUR ORGANIZATION**
Imperial Tobacco Canada is Canada's leading tobacco and vaping products Company and is part of the world's most international tobacco group: BAT. BAT is a global multi-category consumer goods business, operating in over 180 markets. Our vision is to build **A Better Tomorrow** by reducing the health impact of our business through offering a greater choice of enjoyable and less risky products for our consumers. Our strong foundations, together with our capacity for brand-new innovation, are a platform for us to build more sustainable products for our consumers, and a more sustainable business for our colleagues, shareholders, and communities.
**WHY JOIN US**
We’re redefining an industry while going through our own digital transformation, using innovation to keep our portfolio of products at the brand-new. To keep up with this change, we have the most ambitious, courageous, and resilient people in the industry taking on new challenges and driving us forward. We employ close to 500 people coast to coast, originating from 47 countries, and have built a high-performance culture that promotes our values Truly inclusive, Do the right thing, Love our consumer, Passion to win, Empowered through trust, Stronger together, and which is committed to delivering a better tomorrow.
We have always been committed to recruiting, developing, and retaining the very best people in our business functions. As a member of our team, you’ll join an outstanding workplace, collaborating across borders with colleagues from multiple fields to evolve our business in one of the most dynamic phases of our history.
**OUR OFFER**
Our Company succeeds when our people thrive. So, we believe benefits should do more than enhance your career, they should enhance your life. Because the growth and well-being of our people are essential, we offer rich compensation, benefits, services, and development programs to help employees maintain and improve their health, wellness, and work/life balance. Our approach considers yo
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