Legal Administrative Assistant

5 months ago

Vancouver, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:

- Prepare initial legal documents including statements of claim, statements of defence, factum and other legal precedents.
- Prepare agreements and other legal documents from written, oral, or taped instructions precedents.
- Enter dockets, prepare trust receipts and third-party invoices.
- Obtain information and instructions from clients and forwarding to lawyer.
- Assist in the organization and management of lawyers’ practice, i.e., opening files, filing, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
- Assembly of affidavits, motion records and books of authorities.
- Draft of basic pleadings.
- Coordinate with court offices regarding trial and motions bookings and related court material filings.
- Draft cover/service letters and coordinating delivery of documents, if applicable.
- Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
- Draft routine correspondence on behalf of lawyers.
- Liase with clients, lawyers and colleagues to obtain information and instructions.
- College Diploma in Legal Administration.
- A minimum of 5 years legal assistant experience in a similar environment. Experience in Employment and Labour litigation is an asset.
- Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
- Knowledge of Automated Civil Litigation (ACL).
- Understand court procedures, Human Rights Tribunal of BC and AB.
- Familiarity with BC and AB Labour Relations Board and filing submissions and other documents with the BC and AB Labour Relations Board.
- Ability to work with mínimal supervision, as well as part of a collegial and outgoing team.
- Exceptional administrative and organizational skills.
- Be flexible, work under pressure and adapt to changing situations easily.
- Juggle multiple priorities, meet deadlines and exhibit sound judgment.
- Maintain accuracy with a high attention to detail.
- Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
- Adaptable to changing priorities in a fast-paced environment.
- Embrace innovation and process improvement, including early adoption of new technology.
- Problem Solver with a take charge personality.
- Proficiency with 3E accounting system, or similar would be considered an asset.

**Employment Type**:Permanent, Full-Time

**Salary**: $65,000 - $75,000 Annually
- **What we offer**:_
- Competitive compensation + Extended Health & Dental Care.
- RRSP Matching Program for your financial future.
- Education/tuition allowance to support your growth.
- Fitness Reimbursement to keep you active.
- A culture that champions Diversity and Inclusion
- A holistic Wellness Program for your physical and mental health.
- Well-stocked kitchen with healthy snacks, coffee, and more.
- Hybrid work environment for flexibility.
- A business casual dress code (client/day specific).
- Employee referral bonus.

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?
- Do you have experience within Employment and Labour litigation?

**Experience**:

- legal assistant: 5 years (preferred)

Work Location: Hybrid remote in Vancouver, BC V6C 3E8

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