Administrative Assistant

1 month ago

Toronto, Canada Toronto School of Management Full time

**About the Company**
- GUS Canada Colleges is a division of GUS Canada and part of the Global University Systems (GUS) network._
- GUS Canada Colleges operates four institutional brands in Canada and has two public-private partnerships. Our privately owned institutions are the Canadian College of Technology and Business, the Toronto School of Management, Trebas Institute, and The Language Gallery. Our two public-private partnerships are Niagara College - Toronto and Fleming College Toronto._
- Through our institutions across the nation, GUS Canada Colleges has welcomed over 27,000 students and is forging a new path for higher education, a path that inspires and prepares our graduates to have a global impact and bring positive change._

**Position Overview**:
**Responsibilities**:

- Procurement Operations: Execute end-to-end procurement processes, including sourcing, supplier selection, negotiation, and contract management. Collaborate closely with stakeholders to understand their requirements and provide timely support in procuring goods and services.
- Vendor Management: Maintain relationships with suppliers, monitor their performance, and conduct periodic evaluations. Identify opportunities for vendor consolidation and negotiate favorable terms to achieve cost savings and operational efficiency.
- Budget Compliance: Work closely with the Finance team to ensure that procurement activities align with budgetary constraints. Monitor spending, review purchase requisitions, and track expenses to maintain financial discipline.
- Bookkeeping Integration: Utilize financial expertise to accurately record and reconcile procurement transactions. Collaborate with the finance team to ensure proper allocation of expenses and maintain accurate records of purchases, invoices, and payments.
- Cost Analysis: Perform cost analysis on procurement activities to identify areas for cost reduction, process improvement, and optimization. Collaborate with cross-functional teams to implement these improvements.
- Process Improvement: Continuously review and enhance procurement processes to streamline workflows, reduce lead times, and improve overall efficiency. Identify automation opportunities and contribute to the implementation of procurement tools and systems.
- Compliance: Ensure compliance with procurement policies, procedures, and regulatory requirements. Stay up-to-date with relevant industry regulations and best practices to ensure a compliant and ethical procurement process.

**Qualifications**:

- Degree in Finance, Business Administration, or a related field required.
- Proven experience in procurement or supply chain management with exposure to accounting functions.
- Solid understanding of procurement principles, vendor management, and cost analysis.
- Proficiency in using procurement and financial software/tools.
- Strong negotiation, communication, and interpersonal skills.
- Analytical mindset with the ability to make data-driven decisions.
- Attention to detail and accuracy in recording and reconciling financial transactions.
- Ability to work collaboratively in cross-functional teams. Strong organizational and time management skills.
-

**Working Conditions**:

- Office-first hybrid work model. This position will be expected to work onsite a minimum of 2 days per week or as required based on business needs.

**Please note** - the Company will conduct a criminal background check upon hire.
- GUS Canada Colleges is committed to providing accessible employment practices in compliance the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation in any stage of the recruitment process, please notify us and we will work with you to meet your needs._

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