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Project Accounting Administrator

7 months ago

Edmonton, Canada Cybertech Automation Inc Full time

The Cybertech Group of Companies performs high-quality work on a diverse array of automation and industrial software projects. Since 1994, we’ve offered our expertise in systems integration, automation, instrumentation and electrical design/engineering to customers in a variety of industries.

We’re a multidisciplinary engineering service provider (EPC and MAC), and our work is backed by solid in-house electrical and instrumentation skills with deep control systems design experience.

Our three companies (Cybertech Automation, Cybertech Industrial Software, and Cybertech USA) operate as one, where sharing of knowledge, resources, and working together is our strength.

**Responsibilities**
- Set up all new projects in the accounting system
- Add team members to the respective projects
- Organize, track and monitor project contracts
- Assist in PO creation for material requests
- Support material management with material receiving entry against POs
- Assist in recording new clients into the accounting system and ensure that submitted information is accurate and in compliance with vendor contracts.
- Coordinate with managers to obtain contract support documents and electronically file executed contracts.
- Review employee timesheets and expenses for accuracy and assist Accounting team with the preparation of weekly payroll.
- Track unbilled hours and project available budget.
- Weekly review of aging work in progress.
- File contracts in appropriate folders.
- Support with gathering and combining all backup documentation required for daily, weekly, monthly Client Reporting
- Answer all incoming inquiries regarding projects.
- Review of completed weekly timesheets for accuracy
- Document filing and maintenance, in accordance with company and industry standard.
- Other duties as assigned

**Qualifications**
- Post-Secondary education in accounting, finance or relevant field is preferred.
- Minimum 2 years' experience with billing and/or accounting.
- Proficiency in Microsoft Excel.
- Strong attention to detail.
- Ability to handle a large volume of data entry while maintaining data integrity.
- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong communication and interpersonal skills.