Legal Administrative Assistant

4 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

Executive Administrative Staff

Job Profile

Non Union Salaried - Administrative Assistant 3

Job Title

Legal Administrative Assistant

Department

Legal Counsel Administrative Support | University Counsel Office

Compensation Range

$3,911.33 - $4,780.42 CAD Monthly

Posting End Date

July 8, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
- Job Description Summary
- The mission of the Office of the University Counsel (the OUC ) is to:-
- provide legal advice and services that are timely, pragmatic, and proactive; and
- work with academic and administrative units to streamline legal processes, wherever appropriate.The OUC is responsible for all the legal affairs of UBC, with the exception of labour and employment matters. The OUC:- advises on UBC governance;
- advises on the legal ramifications of proposed actions and, when necessary, suggests alternative solutions or corrective courses of action;
- provides strong and responsible advocacy before courts, administrative agencies, or other public bodies;
- provides strategic legal advice and a full range of legal services directly to UBC, its senior administration, the Board of Governors, the Senates, and the Council of Senates;
- provides legal advice and services directly to academic and administrative units when requested by the deans or administrative heads of unit;
- recommends practices and procedures to protect UBC from undue liability;
- determines the legal structure of UBC s subsidiaries;
- oversees the development and review of Board of Governors policies and delegated signing authorities;
- is responsible for UBC s compliance with British Columbia s Freedom of Information and Protection of Privacy Act;
- regulates and manages UBC s conduct systems and internal administrative tribunals;
- administers UBC s conflict of interest systems;
- provides seminars and other education-oriented initiatives on legal issues affecting UBC;
- participates in special initiatives and sensitive projects on an as-needed basis;
- brings the appropriate resources to bear in the delivery of legal services and the resolution of legal disputes and, where necessary, retains, instructs and oversees external legal counsel on behalf of UBC; and
- manages the costs of legal services in an effective and cost efficient manner in order to maximize the value of UBC s expenditures.[JOB SUMMARY]
- Provides confidential administrative support for the Office of the University Counsel. Responds to general enquiries from academic departments, faculty members and the general public.
- Organizational Status
- Reports to the Assistant to the University Counsel. Works directly with Legal Counsel. Liaises with all levels of executive and administrative units, faculties and departments.- [WORKING CONDITIONS]
- Works primarily in the office space maintained by the OUC in the Old Administration Building.
- Work Performed-
- Provides confidential legal administrative support to Legal Counsel by prioritizing tasks and determining urgency of requests, maintaining calendars and bring forward systems to ensure important dates are met, and organizing meetings and taking meeting notes as required;
- Types and transcribes dictation of a complex and technical nature with speed and accuracy;
- Organizes and maintains complex confidential legal files;
- Coordinates travel arrangements, including preparing expense claims, reimbursement forms and various other functions;
- Coordinates the tracking, signature, distribution and filing of legal agreements between the University and external parties;
- Coordinates the tracking, signature, distribution and filing of Endowment documentation and Endowment variations with the President s Office and the Board of Governor s secretariat;
- Assists Legal Counsel with the development process for university policies and procedures, prepares dockets for submission to the Board of Governors and maintains policy files;
- Provides general assistance to Legal Counsel, including:
Researching, compiling and analyzing data for use in reports, presentations, meetings and other special projects;
- Represents Legal Counsel when screening calls and responding to written and oral enquiries of an interpretive nature from faculty, staff, students and the general public; advises and liaises with faculties, departments and students based on thorough knowledge of University and departmental guidelines, procedures and policies;
- May maintain and update the policies and procedures section of the department s website;
-

  • Administrative Legal Assistant

    5 days ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**: Full-time Term **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) **Competition #**:B026-24 **Application Deadline**: June 14th, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded in the _Charter of Rights...

  • Administrative Legal Assistant, Criminal

    3 days ago

    Vancouver, Canada Legal Aid BC Full time

    **Who We Are** Legal Aid BC (LABC) is a non-profit organization, created by the Legal Services Society Act in 1979, to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens; those who do not have the financial, educational, social or health resources to effectively access the justice...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Legal Administrative Assistant, Litigation

    2 weeks ago

    Vancouver, BC, Canada ZSA Legal Recruitment Full time

    We’re working with a reputable full-service law firm in the lower mainland, now looking for a Legal Administrative Assistant with at least five years of experience, to join and support their open and friendly family litigation team. You will need to really enjoy the litigation aspect of family law, and be a self-starter with great attention to detail and...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, BC, Canada ZSA Legal Recruitment Full time

    2+ Years | Vancouver Our client, a leading national firm is now looking for a junior Legal Administrative Assistant to join their dynamic Litigation practice group in downtown Vancouver. The ideal candidate will have at least two years of litigation experience, preferably in the area of commercial litigation and be a graduate of a Legal Administrative...

  • Administrative Legal Assistant, Family Law Services

    6 days ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Term (To May 2nd, 2025, or until the return of the incumbent) **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 7 ($50,769 to $57,882) **Competition #**:B004-23 **Application Deadline**:April 12th, 2024 **VALUES STATEMENT**: Our commitment to the principles...

  • Administrative Legal Assistant, Family Law Services

    5 days ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 7 ($50,769 to $57,882) **Competition #**:B025-24 **Application Deadline**:June 14, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded in the _Charter of...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Legal Administrative Assistant – Litigation Float

    1 week ago

    Vancouver, Canada BC Legal Management Association Full time

    Clark Wilson LLP is Hiring a Legal Administrative Assistant – Litigation Float How You’ll Help Us Better Serve Our Clients Clark Wilson LLP is looking for aLegal Administrative Assistantto join ourLitigation Floatteam. This full-time, permanent position reports to the Manager of Legal Support Services and Recruitment of Other Professionals and is ideal...

  • Legal Administrative Assistant – Litigation Float

    1 week ago

    Vancouver, Canada BC Legal Management Association Full time

    Clark Wilson LLP is Hiring a Legal Administrative Assistant – Litigation Float How You’ll Help Us Better Serve Our Clients Clark Wilson LLP is looking for aLegal Administrative Assistantto join ourLitigation Floatteam. This full-time, permanent position reports to the Manager of Legal Support Services and Recruitment of Other Professionals and is ideal...

  • Legal Administrative Assistant – Litigation Float

    1 week ago

    Vancouver, Canada BC Legal Management Association Full time

    Clark Wilson LLP is Hiring a Legal Administrative Assistant – Litigation Float How You’ll Help Us Better Serve Our Clients Clark Wilson LLP is looking for aLegal Administrative Assistantto join ourLitigation Floatteam. This full-time, permanent position reports to the Manager of Legal Support Services and Recruitment of Other Professionals and is ideal...

  • Senior Legal Administrative Assistant

    1 month ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Senior Legal Administrative Assistant

    1 month ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Senior Legal Administrative Assistant

    1 month ago

    Vancouver, Canada BC Legal Management Association Full time

    Hammerco Lawyers is a widely recognized B.C. law firm who has been selected as one of Canada’s top employers and voted best law firm to work for in Vancouver. Our talented, diverse team of legal professionals lead with a client focused mind and a collaborative spirit. We lean on our collective strengths and work together to deliver powerful legal solutions...

  • Intake Legal Assistant

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Who We Are** Legal Aid BC (LABC) is a non-profit organization, created by the Legal Services Society Act in 1979, to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens; those who do not have the financial, educational, social or health resources to effectively access the justice...

  • LEGAL ADMINISTRATIVE ASSISTANT

    1 week ago

    Vancouver, BC, Canada BC Legal Management Association Full time €25 - €30

    DBM Law is a full-service law firm in Coquitlam. We have served the Tri-Cities area for over 45 years in the areas of litigation, wills & estates, business law, real estate and family law. We are currently looking for a Legal Administrative Assistant to support one lawyer in our family practice. The position is for 5 days per week, but we will be flexible...