Office Services Administrator

3 weeks ago

Vancouver, Canada Cassels Brock & Blackwell LLP Full time

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Vancouver office is currently seeking an Office Services Administrator to join our Office Services team. The Office Services Administrator is responsible for providing backup and assistance to several areas within the department, maintaining office cleanliness, replenishing supplies and inventory control, and ensuring service standards are consistently met or exceeded and all activities are in compliance with established policies and procedures.

**Reception and Client Services**
- Primary backup to Receptionist, including daily lunch and opening or closing coverage, and vacation coverage as required.
- Greet and support clients/visitors to the firm.
- Assist with meeting room furniture configurations, AV equipment, and catering.

**Premises and Maintenance**
- Assist with processing incoming/outgoing mail, preparing courier deliveries, and distributing office deliveries.
- Maintain cleanliness of breakrooms, supply rooms, and meeting rooms including COVID-19 disinfecting protocols.
- Replenish supplies and monitor inventory.
- Assist with offices moves including set-ups and clean-ups of offices.
- Provide backup support to Facilities Coordinator.
- Report any deficiencies or hazards to the Facilities Coordinator.
- Office errands as needed.
- Perform other duties as required and provide clerical or administrative support as assigned by the Manager, Facilities and Business Services.
- 1-3 years of related office/facilities services experience.
- Post-secondary education or equivalent work experience.
- Excellent organizational and time management skills to manage multiple activities and competing priorities.
- Professional, polished and tactful manner; collaborative style yet capable of working independently.
- Excellent customer services skills to understand the requirement and the need of the users utilizing oral and written communications skills as well as effective listening skills.
- Flexible schedule and some overtime required.

**Employment Type**: Permanent, Full-Time

**Hours of work**: 9:30am - 5:30pm PST

Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative experience: 1 year (required)

Work Location: One location

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