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Event Coordinator

4 months ago

Guelph, Canada The Guelph Grotto Full time

Event Coordinator Job Description - Part-Time

Reports To: General Manager

Starting Compensation: $18.00/hr

~10-20 hrs/week

Job Summary

Anyone can climb, so everyone is welcome. Our company is looking for someone who can help make this possible regardless of one's potential barriers. We are a rock climbing facility that has brought the community of Guelph together in a fun and active way since 1994.

The Event Coordinator is primarily responsible for developing engaging events at the Guelph Grotto to support Grotto goals and objectives. Their responsibilities will also include overlooking Monitors and Belayers, and assisting the General Manager with overseeing staffing needs and bookings. This role has a starting wage of $18/hr, with opportunity for growth.

The Event Coordinator is responsible for executing the following duties, but more duties may be included based on facility need

**Events duties**:

- Collaborate with the Grotto team to create events that capture the core elements of the Grotto’s community. Queer Climb, Glow In the Dark Climbing, etc. Have a specific event in mind? We’re all ears
- Actively reach out to groups outside of the Grotto walls and invite participation in Grotto events. Preferentially seek to invite groups who have not traditionally been represented within the climbing community
- Learn our Rock Gym Pro software to insert and modify events and arrange bookings when appropriate
- Develop successful marketing campaigns for events, including development of creative elements such as posters and social posts and communicating these with others to ensure coordinated marketing across Grotto platforms (i.e., social media platforms, Grotto website, print materials)
- Communicate with the General Manager, Head Route Setter(s), and other relevant staff in order to effectively produce a successful event
- Attend events and gather feedback in order to improve future events; debrief with GM and others

Requirements for the job
- Excellent communication skills, both written and verbal
- Ability to think strategically, logístically, and proactively to ensure smooth events
- Organization skills and attention to detail
- Ability to work as part of a team, and to manage projects independently with oversight from senior management
- Previous experience in event planning and marketing (social media or otherwise)

Assets for the job
- Experience with social media platforms, web design
- Experience in graphic design
- Rock Gym Pro software experience
- Customer service experience
- Enjoy climbing, the outdoors, and facilitating amazing community experiences

Benefits of working at the Grotto include
- Free climbing for the duration of your employment*;
- One free guest pass per month for anyone*;
- 15% off applicable retail*; and
- Additional perks discovered upon signing of contract
- Perk only applicable if at least 15 hours per month are worked.

The Grotto is committed to supporting employee development. We do this through structured training for each position at the Grotto as well as ongoing communication between the employee and their manager. The Grotto welcomes feedback from employees so that we can continue to create a fun and effective work environment. This is reflected by employees wanting to continue with us year after year, and members and guests having a great time while at the facility and all Grotto programming.

Accommodations are available upon request.

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: From $18.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site gym
- On-site parking
- Store discount

Schedule:

- Evening shift
- Weekend availability

Ability to commute/relocate:

- Guelph, ON N1E 6T9: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-04-21
Expected start date: 2023-04-24