Administrative Support Ii

3 months ago

Lethbridge, Canada University of Lethbridge Full time

**Job Title**
- Administrative Support II (Full-Time, Limited Term)

**About the University**

**It’s your time to shine**
Work where the world comes to create, discover and learn.

We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.

**Position Details**
- As the Administrative Support for our newly formed Major Capital Projects department, you will play a crucial role in supporting the delivery of capital project initiatives that will shape the future of our institution. You will be the linchpin of our department, providing essential support to the entire planning and construction team.
- Your responsibilities will include:
- Providing exceptional customer service as the first point of contact for stakeholders and the community;
- Coordinating complex schedules and arranging meetings for the Major Capital Projects team, multiple committees, design teams, contractors, and internal staff;
- Managing document flow and maintaining impeccable organizational systems;
- Planning and executing high-profile events and meetings.
- This role offers a unique opportunity to be part of transformative projects that will have a lasting impact on our university and community. You will work in a fast-paced, collaborative environment where your skills and ideas will be valued and your career can flourish.

The University of Lethbridge is undertaking a job classification review for Alberta Union of Provincial Employees (AUPE) positions. As such, the classification level currently assigned for this position may be adjusted as a result of this project.**Position Qualifications**
- A two-year Office Administration or comparable diploma, and a minimum of three years related work experience, or an equivalent combination of education and experience.
- Proven administrative abilities with excellent communication, organizational, record-keeping, filing, and telephone skills.
- Demonstrated ability to work in a fast-paced environment, dealing with interruptions and overlapping deadlines.
- Ability to exercise independent judgment while maintaining effective working relationships within the University community.
- Familiarity with University of Lethbridge programs and systems;
- Experience in an administrative role in a project-based, architectural, engineering, or construction-related environment.
- Outgoing and positive attitude with an enthusiastic approach toward stakeholder service;
- Exceptional proficiency in MS Office suite, particularly Excel, Word, SharePoint, OneNote, and PowerPoint;
- Outstanding organizational skills with keen attention to detail;
- Excellent verbal and written communication abilities;
- Proven experience in document management and filing systems;
- Ability to prioritize tasks and manage multiple projects simultaneously;
- Strong interpersonal skills and a customer-oriented mindset;
- Experience in event planning and coordination;
- Ability to work independently and as part of a team;
- Adaptability and resourcefulness to handle changing project needs;
- Initiative and ability to anticipate needs;
- Collaborative mindset to work effectively with diverse teams;
- Discretion in handling sensitive information;
- Willingness to engage in continuous learning and professional development;

**Starting Salary Range (at 1.0 FTE)**
- $3,741.00 - $4,163.00 monthly

**Full Salary Range (at 1.0 FTE)**
- $3,741.00 - $4,584.00 monthly (AUPE - Grade 7)

**Campus**
- Lethbridge

**Employment Group**
- AUPE

**Position Category**
- Other

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