Executive Assistant

4 weeks ago

Mississauga, Canada Chartwell Retirement Residences Full time

Chartwell Corporate Office
7070 Derrycrest Drive, Mississauga, Ontario L5W0G5
- Full-Time
- Ref: 99999-99021-138152
- May 12, 2023

**At Chartwell, we’re all about Making People’s Lives Better for our residents, their families, and our employees. Join an exceptional group of diverse, caring, and passionate people who are inspired to make a difference in their own lives and are dedicated to delivering an experience that is personalized, memorable and feels like home for more than 30,000 residents across the country.**
- To provide administrative support to the Vice President Long Term Care Operations

**QUALIFICATIONS**:

- Excellent working knowledge of MS Office, including Excel, Word, Power Point programs and social media platforms.
- Basic knowledge of accounting.
- Strong written and verbal skills with keen eye to detail.
- Self-starter with the ability to juggle multiple schedules.
- Ability to multi-task and prioritize multiple deadlines.
- Organize and expedite workflow.
- Ability to work in a fast-paced environment and able to adapt to change.
- Excellent interpersonal and time management skills.
- Work experience as Executive Assistant, Office Manager orpersonal assistant.
- Ability to maintain confidentiality of highly sensitive information.

**EDUCATION**:

- College diploma or equivalent or 3-5 years of experience in the Health Care field or related area.

**RESPONSIBILTIES**:

- Work closely with the VP, Long Term Care to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Coordinate meetings and calendars.
- Make travel and accommodation arrangements and organize itineraries.
- Scheduling, coordinate and provide support during external and internal conferences/events and training sessions and assist with allocation of costs as applicable.
- Prepare monthly expense accounts and reconcile monthly bills.
- Manage office supply inventory and coordination of all corporate office expense reports for submission.
- Answers phones/enquiries/concerns professionally and escalates to appropriate leader.
- Manage and monitor the LTC Corporate Complaint log ensuring issues and complaints are being escalated appropriately.
- Support the development of meeting agendas and meeting minutes.
- Set up and maintain paper and electronic files.
- Maintain internal and external distribution lists including OLTCA, ltchomes.net, LTC website and coordinate annual fees to be processed as applicable.
- Assist with onboarding of our new Corporate Office team members.
- Manage all aspects of the platforms office services including but limited to determining procedures for effective workflow.
- Manage and organize external vendor, student, agency contracts that support the operations of the division.
- Manage complex office administrative work that requires the use of independent judgement and initiative.
- Maintain effective communication with internal and external stakeholders.
- Provide hospitality to all guests.
- Other duties as assigned.

Chartwell’s commitment to diversity and inclusivity is a commitment to hire people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

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