Administrative Assistant

BUILD YOUR CAREER AT BLACK & MCDONALD

With a solid foundation, anything is possible. Building something from nothing is in your blood, and it's in ours too. It's why we choose to do meaningful work that transforms the world we live in. Like you, we can't wait to get our hands on exciting, diverse projects that make a difference in our communities. We're constantly growing (it's kind of our thing) and we depend on every member of our talented teams to get us even further. You can depend on steady, long-term access to high-quality projects across Canada, the U.S. and beyond. At Black & McDonald, we strive to provide our people with endless opportunities to learn, grow and leave their mark on an exciting industry.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald is seeking a full-time Administrative Assistant at our location in Ottawa, Ontario. If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. This position is responsible to assist in maintaining a productive and efficient facility maintenance operation and will report directly to the Facility Manager. Training will be provided.

Duties and responsibilities include but are not limited to the following:

- Manage electronic work orders, create and maintain equipment history entries, manage inventory and maintenance tracking modules, etc.
- Assist the Facility Manager with the creation, management, and receipt of Purchase Orders
- Assist the Facility Manager with service calls and dispatching appropriate staff or subcontractors
- Manage on-site routine filing system including health & safety, training, subcontract and maintenance records
- Generate reports such as data summaries and operational reports
- Follow established procedures in support of quality assurance program
- Ensure timesheets are completed by employees and entered into the payroll system weekly

COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Teamwork and Collaboration
- Values and Respects Others

SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Must hold a Secret clearance with Public Works
- Post-secondary education in a related field such as Office Administration or relevant experience
- 1-3 years' experience with payroll and/or time keeping
- Experience in construction/facility management is considered an asset
- Excellent verbal and written communication skills
- A team player, committed to working in a quality environment