Examinations Site Administrator

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Administration, Level A

Job Title
Examinations Site Administrator

Department
Assessment Operations Support | Medical Undergraduate | Faculty of Medicine

Compensation Range
$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
July 28, 2023

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
Responsible for planning, delivering and improving all aspects of medical assessment delivery from Years 1 to 4 and licensure for the UBC MD Undergraduate Program (MDUP) and the Medical Council of Canada (MCC). Assessment pieces include written examinations, progress testing, and Objective Structured Clinical Examinations (OSCEs) using online platforms to deliver exams. All examinations must be delivered consistently and equitably across the distributed sites for MDUP exams and across Canada for MCC exams.

Organizational Status

**Our Vision**: To Transform Health for Everyone.

Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and healthcare professionals, making remarkable discoveries, and helping to create pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, three schools, and 23 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Reports to the Manager, Provincial Learner Assessment Team (PLAT) and is supervised by the Team Lead, Exam Site Administrator. Works closely with the Director of Assessment and the OSCE Pillar Lead. Collaborates with Faculty, Deputy Registrars, Chief Examiners, the Standardized Patient (SP) Program, and Senior Assessment Coordinators in the Faculty of Medicine. Also, work closely with the Lead Assessment Faculty, contracted physician assessors and site support staff.

Work Performed

OSCE
1. Leads all elements, including organizing, planning and executing of the Years 1 and 3 Formative OSCEs, Years 1 to 4 summative OSCEs, supplemental OSCEs in MDUP, and external OSCEs for MCC.

2. Participates as a member of the Advisory Operation Assessment Group.

Delivering Programmatic Assessment
3. Manages the case selection process for the OSCEs with Faculty leads.
5. Develops exam material for provincial OSCE delivery, including detailed procedure manuals for all stakeholders.

Reporting and Continuous Improvement
1. Facilitates the collection of post-OSCE feedback from physician examiner, SP, student and support staff for the purpose of continuous quality improvement and future exam development.
2. Participates in the standard setting of UBC MDUP OSCEs and follows up on remediation and/or deferred exams when necessary.

Written Examinations and Progress Tests
1. Coordinates all aspects of all major written examinations delivered via the online platform in the UBC MDUP, including lab examinations in accordance with UBC Senate Policy across all sites. This includes communication with faculty leadership, MD students, distributed program managers, assessment and evaluation coordinators, and staff and hired invigilators.

2. Schedules ad-hoc examinations for the students by consulting relevant program stakeholders.

3. Develops post-exam summary reports to communicate exam incidents across the distributed sites to the faculty leadership.

Student Management
1. Contributes to the precise and close tracking of students

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